Application for fee installment

Published: 29 Oct 2025

Money problems can come at any time. Sometimes, parents face tough days, or students find it hard to arrange the full fee before the deadline. In such moments, a simple application for a free installment can help you request some extra time with respect and honesty.

Writing this kind of application is not about fancy words — it’s about clear communication. You just need to explain your reason politely and show that you’re willing to pay the amount in parts. Schools, colleges, and universities understand genuine situations if you express them well.

Your letter is your voice. The way you write it can make the reader trust you. A polite tone, short sentences, and clear reason can turn a small request into a kind approval.

So, if you’ve been worrying about how to ask for a fee installment, don’t stress. This guide will help you write it easily and confidently, step by step, with ready samples you can use anytime.

Table of Content

Samples Application for fee installment
Application Form for Fee Installment
How to Write a Fee Installment Application
Conclusion

Samples Application for fee installment

1 Professional Application for fee installment

The Accounts Officer,

City Central Institute,

Karachi.

Subject: Request for Fee Installment

Respected Sir or Ma’am

I’m fine I hope you will be fine. I’m writing this application to request permission to pay my course fee in installments. Due to some temporary financial issues, I am unable to pay the full amount at once.

I am currently enrolled in the Diploma in Business Management program. I request you to please allow me to pay the fee in three monthly installments. I assure you that the payment will be made on or before each due date without any delay.

I will be grateful for your kind understanding and support in this matter.

Yours sincerely,

[Your Name]

Enrollment No: DBM-104

Contact: [Your Number]

2 For School Students

The Principal,

Bright Future School,

Hyderabad.

Subject: Fee Installment application

Respected Sir or Ma’am

I study in your school, class 8th Section A. I am unable to pay my complete school fee this month due to some family financial problems. My parents are trying their best to arrange the money, but it may take a little time.

I kindly request you to allow me to pay the fee in two equal installments. I assure you that the full amount will be cleared before the end of the month.

I hope you will understand my situation and consider my request.

Thank you for your kindness.

Yours obediently,

[Your Name]

Class 8 – A

Roll No: 25

3 Fee Installment Application by Parents

The Headmaster,

Sunrise Grammar School,

Lahore.

Subject: Request to Allow Fee Installment

Respected Sir/Madam,

I am the father of Ahmed Raza, a student of Class 7 at your school. I am facing some financial difficulty this month due to unexpected family expenses. Because of this, I am unable to pay the total school fee at once.

I request your kind permission to pay the amount in three monthly installments. I assure you that all payments will be made on time. My son has always been regular in studies, and we value his education deeply.

Your kind support in this matter will be greatly appreciated.

Yours sincerely,

[Parent’s Name]

Father of Ahmed Raza

Contact: [Your Number]

3 For College Students

The Principal,

National Degree College,

Islamabad.

Sub: Request for application Fee Installment for college

Respected Sir or Ma’am l

I study in your college, student of Intermediate Part-II, Roll No. 1456. Due to financial difficulties in my family, I am unable to pay the full semester fee at one time.

I kindly request you to grant permission to pay my college fee in two installments. I assure you that I will pay the first part immediately and the second part before the next due date.

I would be very thankful if you could consider my request.

Yours faithfully,

[Your Name]

Intermediate Part-II

Roll No: 1456

4 For University or Professional Courses

The Finance Officer,

National University of Sciences,

Karachi.

Sub: Semester Fee Installment

Respected Sir or Ma’am

I am a student of BS Computer Science, 6th Semester, Registration No. BSCS-21-112. I am unable to submit my full semester fee because of unexpected financial responsibilities at home.

I request your permission to pay the fee in three installments within the approved time frame. I assure you that each installment will be cleared before the next deadline.

Please consider my genuine request and allow me to continue my studies without any financial stress.

Thank you for your support and understanding.

Yours truly,

[Your Name]

BSCS 6th Semester

Registration No: BSCS-21-112

Contact: [Your Number]

5 Fee Installment Due to Medical Emergency

The Principal,

Al-Noor Public School,

Faisalabad.

Subject: Application for Fee Installment Due to Medical Emergency

Respected Sir/Madam,

I am the mother of Sara Khan, a student of Class 9 at your school. My husband has recently been hospitalized, and our medical expenses have increased suddenly. Because of this, I am unable to pay the full school fee right now.

I request you to kindly allow me to pay the fee in two monthly installments. I assure you that I will clear all dues before the end of the term.

Your kind approval will help us manage both education and medical needs smoothly.

Thank you for your understanding.

Yours sincerely,

[Parent’s Name]

Mother of Sara Khan

Contact: [Your Number]

6 Email Format for Fee Installment

Sub: Fee Installment

Respected Sir or Ma’am

I am [Your Name], student of BBA 2nd Year, Roll No. 205. I am facing some temporary financial issues and cannot pay the full semester fee at once.

I request you kindly allow me to pay it in two equal installments. I assure you that both payments will be made within the given time.

I hope you will consider my request positively.

Thank you for your time and support.

Best regards,

[Your Name]

Roll No: 205

BBA 2nd Year

Application Form for Fee Installment

(You Can Copy and Use)

Name of Student________________

Class/Course__________________

Roll Number___________________

Name of Institution______________

Reason for Request________________________________________________________________________________________________________________________________________________________________________

Total Fee Amount_______________

Number of Installments__________

First Payment Date______________

Final Payment Date______________

Signature of Student/Parent_______

Date__________________

How to Write a Fee Installment Application

Writing a professional application for fee installment isn’t hard. You just need to express your reason politely and show responsibility. The goal is to make the reader understand your situation without sounding casual or careless.

Here’s how you can write it step by step

Use a Polite and Clear Tone: Your words should sound respectful. Write like you’re talking to a teacher or head of an office. Avoid long sentences or fancy words. Simple and honest language always works best. Example:

“I am facing some financial problems this month and request your kind permission to pay my fee in two installments.”

Add Proper Address and Subject: At the top, mention the receiver’s name and designation. Then, write a short subject line like “Request for Fee Installment.”

This helps the reader understand the purpose of your letter instantly.

Explain the Reason Clearly: State your reason in one or two lines only. Be honest and specific — whether it’s job loss, delay in salary, or family expense. Don’t write long emotional stories. Keep it simple and straight. Example:

“Due to my father’s medical treatment, we are unable to pay the full fee at once.”

Mention the Number of Installments: Always write how many installments you need and when you plan to pay them. This shows that you are serious and organized. Example:

“I request you to allow me to pay the fee in three monthly installments.”

Add a Promise or Assurance: Tell the school or college that you will clear the dues before the deadline. This builds trust and increases your chances of approval. Example: “I assure you that all payments will be cleared within the given time.”
Close with Respect: End your application with a polite line and your signature. You can write phrases like “Thank you for your time” or “I will be grateful for your kind support.”

Simple Format to Follow

Here’s a short example you can copy and adjust for any school, college, or office:

The Principal,

[Name of Institution],

[City].

Sub: Fee Installment

Respected Sir/Madam,

I am a student of [class/course name]. I am unable to pay the full fee due to [reason]. I kindly request you to allow me to pay the amount in [number] installments. I assure you that all payments will be made within the given dates.

Thank you for your understanding and support.

Yours faithfully,

[Your Name]

[Class or Roll No]

[Contact Number]

Conclusion

Writing an application for a fee installment is not just about asking for more time — it’s about showing honesty, respect, and responsibility. Whether you’re a student or a parent, your words should reflect your genuine situation and your commitment to clear all dues on time.

A simple, polite, and well-structured application can make a big difference. It tells the school or college that you value education and are willing to fulfill your financial duty with sincerity. Always keep your message short, respectful, and easy to understand.

Remember, communication done with clarity and respect always leaves a good impression. So write with confidence, explain your reason honestly, and you’ll find most institutions ready to cooperate with you.

What is a fee installment application?

A fee installment application is a formal request to your school, college, or university asking permission to pay your fees in parts instead of one full payment. It helps students manage their expenses smoothly without missing deadlines.

Who can write a fee installment application?

Any student or parent facing financial difficulties, medical issues, or temporary money problems can write it. The letter can be written by students themselves or by their parents, depending on the institution’s policy.

How should I write a fee installment application?

Keep your tone polite and respectful. Mention your reason clearly, the total fee amount, and how you plan to pay it in parts. End the letter with gratitude for their understanding.

Can I email my fee installment request instead of writing a letter?

Yes, many schools and colleges accept email applications. Use a clear subject line such as “Request for Fee Installment Approval” and include all the same details you would in a written letter.

What reasons can I mention for requesting a fee installment?

You can mention reasons like temporary financial hardship, family emergencies, medical expenses, job loss, or delayed salary. Always keep your reason honest and simple.

How long does it take to get approval for a fee installment?

It depends on your institution’s process. Usually, you’ll receive a response within a few working days after submitting your request.It depends on your institution’s process. Usually, you’ll receive a response within a few working days after submitting your request.

Is there a specific format for writing this application?

Yes, most institutions prefer a formal structure:

Date and receiver’s name/designation
Subject line
Body with your reason and request
Closing with your name, class, and contact details

Can I request more than one installment plan?

If your financial situation requires it, you can politely mention the need for more than one installment. However, approval depends on the management’s rules.

Will a fee installment affect my admission or exam process?

Usually not. As long as you’ve made the request properly and received approval, your admission and exams remain unaffected.

Should I attach any documents with the application?

If possible, yes. Attaching documents like medical reports, salary slips, or any proof of your situation can make your request more genuine and convincing.