Application for a passbook issue.
Published: 9 Sep 2025
A bank passbook is a small booklet that helps you keep track of your money. It shows details of deposits, withdrawals, and the balance in your account. Many people still use it as an easy record to check their savings. Sometimes, you may need to request a new passbook. This can happen if you lose it, if it gets damaged, or if the pages are full. In such cases, you have to write a simple application to your bank. Writing this application is not difficult. You only need to mention your account details, the reason for your request, and ask the bank politely to issue a new passbook.
What is a passbook issue?
A passbook issue means getting a new passbook from the bank. This can happen in different cases. For example, when you open a new account, the bank gives you your first passbook. Sometimes, people lose their old passbook, or it gets damaged. In some cases, the pages get filled, and there is no space left to record new transactions. In all these situations, you need to request the bank for a new one. To do this, you usually write a short application to the branch manager with your account details and the reason for asking for a new passbook.
How to Write an Application for a Passbook Issue
Writing an application for a passbook issue is very simple. You just need to follow a few steps.
- Start with Date and Receiver’s Details
Every application begins with basic details at the top. You should always write the date first, so the bank knows when you submitted your request. After that, write the receiver’s details, usually the branch manager. This includes their designation, the bank name, and the branch address. These details make your application formal and clear about who it is meant for.
- Write the Subject Line
The subject line is like the title of your application. It should tell the purpose in just a few words. For example, you can write “Request for New Passbook” or “Application for Passbook Issue.” If you are writing for a specific reason, such as a lost or damaged passbook, you can mention it in the subject. A clear subject helps the manager quickly understand why you are writing.
- Write the Body of the Application
The body is the main part of your letter. Here, please introduce yourself by writing your full name and account number. This helps the bank identify your account. Then, explain the reason why you need a new passbook. It could be because you lost the old one, it got damaged, or all the pages are filled. Keep your sentences short, polite, and clear. Finally, request the manager to issue you a new passbook as soon as possible.
- Close the Application
Ultimately, you should close your application respectfully. Write a short thank-you line to show respect for the bank staff. Then, use a closing phrase like “Yours sincerely” or “Yours faithfully.” After that, write your full name, your contact number, and add your signature. This makes your application complete and professional.
Samples.
Hey, my champs here are explaining related samples about the Application for the passbook issue.
To
The Bank Manager
ABC Bank
Main Branch, [here type city name ]
Subject: Request for New Passbook
Respected Sir/Madam,
I am [Your Name], and I recently opened a storage account in your branch. My account number is [ mention Account Number]. I kindly request that you issue me my passbook, as I have not yet received it from the bank.
Please provide me with the passbook at the earliest so that I can keep a proper record of my transactions.
Thank you for your help.
Yours sincerely,
[Your Name]
[Contact Number]
[Signature]
To
The Branch Boss
XYZ Bank
[City]
Subject: Request for problems with the New Passbook
Respected Sir
I am [ type Your Name], account holder of account number [Account Number] in your branch. Unfortunately, I have lost my passbook and I am unable to track my account transactions.
I kindly request that you issue me a modern passbook. I am ready to provide my ID proof or any documents required for this process.
Thank you for your kind support.
Yours faithfully,
[Your Name]
[Contact Number]
[Signature]
To
The Branch owner
PQR Bank
[City]
Subject: Application for Replacement of Damaged Passbook
Respected Sir
I am [here write Name], holding a savings account in your branch with account number [ mention Account Number]. My current passbook has been damaged and is not in a usable condition.
I request that you kindly issue me a replacement passbook so that I can continue maintaining a proper record of my account. I will return the damaged passbook to the bank if required.
Thank you for your cooperation.
Yours sincerely,
[Your Name]
[Contact Number]
[Signature]
To
The Branch Manager
LMN Bank
Station Road, [City]
Subject: Request for New Passbook (Pages Filled)
Respected Sir
I am [ type Your Name], a savings account holder in your branch. My account number is [Account Number]. My current passbook has all pages filled, and no space is left to record further transactions.
I request you to kindly issue me a new passbook at the earliest. I will submit the old passbook if needed.
Thank you for your assistance.
Yours respectfully
[Your Name] me
[Signature]
Conclusions
A bank passbook is a useful record of all your transactions, and sometimes you may need to request a new one. Whether it is lost, damaged, or full, writing an application is the right way to inform the bank. A good application includes your account details, the reason for your request, and a polite closing. By keeping your letter simple and respectful, you can make the process smooth and get your new passbook without any trouble.
By writing a proper application, you not only show respect for banking rules but also make the process easier for both you and the bank staff. A well-written request helps you get your new passbook quickly, so you can continue keeping a safe and updated record of your account.
FAQs.
Here, write frequently asked questions related to the passbook issue
An application for a passbook issue is a written request you give to the bank when you need a new passbook. In this letter, you include your name, account number, and reason for the request, such as lost, damaged, or filled pages. It helps the bank officially record your request and issue a new passbook
You should write this application in several cases. It is needed when you open a new account and have not received a passbook, when your old passbook is lost, if it is damaged and cannot be used, or when all the pages are already filled. These are the most common times when people ask for a new one.
In your application, you should always include the date, the bank manager’s details, and a short subject line. In the body, write your full name, your account number, and the reason you are asking for a new passbook. At the end, close the letter politely with your name, contact number, and signature. These points make your request clear and professional.
In some cases, the bank may ask for documents. If your passbook is lost, you may need to provide an ID proof or a written declaration for security reasons. If it is only damaged or full, banks usually do not ask for extra documents. Carrying your ID card is still a good idea to avoid problems.
The time depends on the bank, but in most cases, a new passbook is issued the same day or within a few working days. If your passbook is lost, the process may take longer because the bank needs to complete some security checks. It is better to ask the branch staff for the exact time.
Some banks provide the first passbook free of cost, but if you lose or damage it, you may need to pay a small replacement fee. The charges are different from bank to bank. Asking the branch before applying helps you know if you need to bring extra money.
- Be Respectful
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- Be Respectful
- Stay Relevant
- Stay Positive
- True Feedback
- Encourage Discussion
- Avoid Spamming
- No Fake News
- Don't Copy-Paste
- No Personal Attacks
