Application for Duplicate MarkSheet

Published: 27 Jan 2026

Hello friends

Are you looking for an application for a Duplicate Marksheet and feeling confused about how to write it correctly? Many students face this issue and do not know the right format or words to use. If you are also worried, relax, because you are in the right place.

In this article, I will explain everything in a very simple and clear way. You will learn how to write a proper application, what details to include, and which tone is best. This guide is useful for school, college, and university students who need a duplicate marksheet.

Just read carefully and follow the steps shared here. You do not need any special skills or strong English. After reading this article, you will be confident and ready to write your own duplicate marksheet application without any confusion or mistakes.

Table of Content

Samples
How to Write a Letter Requesting a Duplicate MarkSheet
Some Pro Tips and Tricks for Writing a Better Application
Final Note

Samples

Hi guys 👋 I have shared an application below. You can use it in your school, college, or university. Simply choose the one that fits your situation and use it without worry. 😊

Simple Application for Duplicate MarkSheet

To,

The School/College/University

[Institute’s Address]

Subject: Request for Issuance of My Duplicate MarkSheet

Respected Sir/Madam,

I hope this letter finds you well. I respectfully submit this application to request the issuance of a duplicate marksheet.

Currently, my original marksheet is not in my possession due to [mention your reason, such as being lost or submitted to another authority].

Now I need my duplicate marksheet for [mention the reason]. I have attached all the required documents with this application for your verification. I kindly request that you issue my duplicate marksheet at the earliest.

Thank you for your time and support.

Yours sincerely,

[Your Name]

[Roll/Registration Number]

[Class / Course]

[Date]

Also read: Application for MarkSheet Correction.

Simple Application for Duplicate MarkSheet

Application for a Duplicate MarkSheet to the school

To,

The Principal

[School Name]

[School Address]

Subject: Request for Duplicate Marksheet

Respected Sir/Madam,

I hope you are doing well. I am writing to request a duplicate copy of my marksheet.

My original marksheet is not available to me due to [lost/misplaced/submitted elsewhere].

I need a duplicate marksheet for [admission/scholarship/document verification / other reason]. I have attached the required documents with this application.

Kindly issue the duplicate marksheet at your earliest convenience. Thank you for your time and support.

Yours sincerely,

[Your Name]

Class: [Your Class]

Roll No.: [Your Roll Number]

Date: [Date]

Application for a Duplicate MarkSheet to the school

Application for a Duplicate MarkSheet to the college

To,

The Principal / Controller of Examinations

[College Name]

[College Address]

Subject: Request for Duplicate Marksheet

Respected Sir/Madam,

I hope you are doing well. I am writing to request a duplicate copy of my marksheet for [Mention your Reason].

My original marksheet is currently not with me due to [lost/misplaced/submitted to another authority]. I require the duplicate marksheet for [admission/job verification / higher studies/scholarship].

I have attached all the required documents along with this application.

Kindly issue the duplicate marksheet at your earliest convenience. Thank you for your support.

Yours sincerely,

[Your Name]

Roll No.: [Your Roll Number]

Year of Passing: [Year]

Date: [Date]

[Contact Details]

Application for a Duplicate MarkSheet request for the University

To,

The Registrar

[University Name]

[University Address]

Subject: Request for Duplicate Marksheet

Respected Sir/Madam,

I hope you are doing well. I am writing to request the issuance of a duplicate marksheet for [Mention Your Reason]. My original marksheet is not available to me due to [lost/misplaced/submitted elsewhere].

I need the duplicate marksheet for [higher studies/job application/verification / other reason]. I have attached all the required documents and fees with this application.

Kindly process my request and issue the duplicate marksheet at the earliest. Thank you for your time and cooperation.

Yours faithfully,

[Your Name]

Enrollment No.: [Your Enrollment Number]

Department: [Your Department]

Date: [Date]

[Contact Details]

Application for Duplicate MarkSheet to Board Examinations

To,

The Controller of Examinations

[Board Name]

[Board Office Address]

Respected Sir/Madam,

I hope you are doing well. I am writing this application to request the issuance of a duplicate marksheet for my board examination.

The original marksheet related to [Examination Name and Year] is currently not available to me due to [mention reason]. I now require a duplicate marksheet for [admission/job/verification / higher studies].

I have attached all the required documents along with this application for your reference. I kindly request you to process my request as per board rules and issue the duplicate marksheet at your convenience.

Thank you for your time and cooperation.

Yours faithfully,

[Your Name]

[Roll Number]

[Registration Number]

[Year of Passing]

[Contact Details]

Application for Duplicate MarkSheet for higher studies

To,

The Registrar / Controller of Examinations

[University / College Name]

[Address]

Subject: Request for Duplicate Marksheet for Higher Studies

Respected Sir/Madam,

I hope you are doing well. I am writing to request a duplicate marksheet for the [Course / Semester / Year] examination.

My original marksheet is not available to me due to [lost/misplaced/submitted elsewhere]. I need the duplicate marksheet for higher studies admission.

I have attached all required documents and the prescribed fee with this application. Kindly process my request and issue the duplicate marksheet at your earliest convenience.

Thank you for your support and cooperation.

Yours faithfully,

[Your Name]

Enrollment No.: [Your Enrollment Number]

Course / Year: [Course / Year]

Department: [Department]

Contact No.: [Phone Number]

Date: [Date]

Application for Duplicate MarkSheet due to Loss In Natural Calamity

To,

The Principal / Registrar

[School / College / University Name]

[Address]

Subject: Request for Duplicate Marksheet Due to Loss in Natural Calamity

Respected Sir/Madam,

I hope you are doing well. I am writing to request the issuance of a duplicate marksheet. Unfortunately, my original marksheet was lost during the recent [flood/earthquake/fire/storm].

I need a duplicate marksheet for [admission/job/verification / higher studies].

I have attached the required documents and the prescribed fee with this application. Kindly consider my request and issue the duplicate marksheet at the earliest.

Thank you for your support and understanding.

Yours faithfully,

[Your Name]

Roll/Registration No.: [Number]

Class / Course: [Class/Course]

Year of Passing: [Year]

Date: [Date]

Application for a Duplicate MarkSheet for job purposes

To,

The Principal / Registrar

[School / College / University Name]

[Address]

Subject: Request for Duplicate Marksheet for Job Purpose

Respected Sir/Madam,

I hope you are doing well. I am writing to request a duplicate marksheet for [Course / Year].

My original marksheet is currently not with me due to [lost/misplaced/submitted elsewhere]. I need the duplicate marksheet for job verification and documentation.

I have attached all required documents and the prescribed fee with this application. Kindly process my request and issue the duplicate marksheet at the earliest.

Thank you for your support and cooperation.

Yours faithfully,

[Your Name]

Roll/Registration No.: [Number]

Course/Year: [Course/Year]

Department: [Department]

Contact No.: [Phone Number]

Date: [Date]

How to Write a Letter Requesting a Duplicate MarkSheet

Guys, here’s a step-by-step guide to write this application simply and correctly. Follow these points to make your letter clear and professional.

Recipient Details: The first step is to write the recipient’s details. Start by writing the name and address of the person who will receive your letter. You should include the designation, like (Principal, Registrar, or Controller of Examinations) and the name of the school/college/university. For Example: To, The Principal / Registrar, [School/College/University Name], [Full Address]
A Clear Subject Line: A clear subject line is written after the recipient details. It should be short and direct so the reader understands the purpose of your letter immediately, for example: Subject: Request for a duplicate copy of the Marksheet. A clear subject line helps the office quickly identify your request and process it faster.
A Polite Salutation: A polite salutation comes right after the subject line. Use a respectful greeting like “Respected Sir/Madam,” or “Dear Sir/Madam,” to show courtesy. This small but important step makes your letter sound professional and well-mannered.
Body of Your Application: The body of your application should contain only a few main points, such as your name, roll number, exam year, and the reason for requesting a duplicate marksheet. Mention why you need it and include any important details, like the course or semester. Keep the sentences short and simple so the officer can understand your request quickly. Here’s a good example of the body for requesting a copy of the MarkSheet. “ I hope you are doing well. I am writing to request a duplicate marksheet for [Exam / Year / Course]. My original marksheet is currently not available to me due to [reason]. I need the duplicate marksheet for [reason for needing it, such as admission, job, higher studies, etc.]. I have attached the required documents and the fee for processing this request. Please consider my application and issue the duplicate marksheet at your earliest convenience.”
Closing: End the letter with a polite closing line and your personal information. Use phrases like “Thank you for your support” or “Yours faithfully”, then write your full name, roll number, class/course, and the date. This makes your letter complete and easy to verify.

Some Pro Tips and Tricks for Writing a Better Application

Writing a good application is not just about words. It’s about clarity, respect, and proper structure.

Here are a few pro tips that can make your application stand out and get approved faster.

Keep it Short and Clear: Write only the necessary points and avoid extra sentences or long paragraphs. A short and direct application looks professional and helps the officer understand your request quickly.
Use Simple and Correct Language: Choose clear and easy words that everyone can understand. Avoid slang, short forms, or casual expressions. For example, write “I request a duplicate marksheet” instead of “Give me a new marksheet”. Using correct language makes your application look formal, respectful, and professional.
Mention the Reason Clearly: Clearly write why you need a duplicate marksheet and what happened to the original one. For example, you can write “My original marksheet was lost” or “I submitted it to another institute for verification.” A clear reason helps the office understand your situation and process your request faster.
Attach Required Documents: Always include all required documents with your application. These may include an identity proof, a copy of your previous marksheet (if available), a fee receipt, or an affidavit, depending on the institution’s rules. Attaching the correct documents shows seriousness, avoids delays, and helps the office verify your request without asking for further clarification.
Follow a Proper Format: Following a proper format is the key to writing a better application. Always arrange your letter in the correct order, starting with the recipient details, then the subject line, salutation, body, and closing. A well-structured format makes your application easy to read and helps the authority process it smoothly.

Final Note

Hi friends,

In this article, we have shared a complete guide on writing a Duplicate MarkSheet application. You now know the correct format, important sections to include, and how to write it clearly. This guide works for school, college, and university applications.

We also explained how to make your application professional and effective. By mentioning your details correctly, stating your reason politely, and keeping the language simple, your request can be processed smoothly.

Now, you can confidently write your own Duplicate MarkSheet application. Just follow the steps, add your information, and submit it. With this approach, your application will be complete, clear, and ready for approval without any mistakes or confusion.