Application for a Leaving Certificate.

Published: 16 Jan 2026

Leaving a school or college is an important step in every student’s life. Whether you are moving to a new school, joining a college, or planning for higher studies, one document plays a key role in this process – the Leaving Certificate.

A Leaving Certificate is an official document that confirms you have completed your studies at a school or college. It is often required when you want to enroll in a new institution or for other official purposes. Writing a proper application to request this certificate is very important because a clear and polite application helps you get it quickly without any issues.

In this guide, I will explain what a Leaving Certificate is, who can apply for it, and how to write a perfect application. You will also find examples, tips, and answers to common questions, making it easy for anyone to apply successfully.

Table of Content

What is a Leaving Certificate?
Who Can Apply for a Leaving Certificate?
Sample Letters to Request Leaving Certificate.
How to Write an Application for Leaving Certificate
Common Mistakes to Avoid When Writing a School Leaving Certificate
Conclusion

What is a Leaving Certificate?

A leaving certificate is an official document issued by a school, college, or educational institution. It confirms that a student has completed their studies and has formally left the institution. This certificate provides a clear record of the student’s academic journey. It usually includes details such as:

the student’s full name
the parent or guardian’s name
the name of the school or college
the last class or course attended
the date of leaving the institution
the reason for leaving and
the official signature and stamp of the institution

A Leaving Certificate is very important for a student’s future. It helps in

securing admission to a new school or college
serves as official proof of academic history
allows smooth transfers between institutions
prevents any confusion or duplicate records
and can even be required for higher studies or job applications.

Keeping it safe ensures that a student’s education record is always verified and recognized.

Who Can Apply for a Leaving Certificate?

Students can apply for a Leaving Certificate when they finish or leave their school, college, or educational institution. They usually request it to transfer to another school or college, move to a new city, or complete their course.

Parents or guardians can also apply on behalf of younger students. Schools or colleges issue the certificate after the student submits a formal application, provides identification, and clears any pending fees.

Guy’s Here are some key points about who can apply:

students of any grade, from primary to higher secondary
students enrolled in college, diploma, or professional courses
students transferring to another school or college
students relocating to a different city or state
parents or guardians applying for minor students
students completing their course and leaving the institution
A leaving certificate helps students prove their academic record and smoothly join a new institution. Students keep this document safe for future admissions, higher studies, and official verification.

Sample Letters to Request Leaving Certificate.

These are ready-made sample letters that show how to request a leaving certificate from a school or college.

You can use them as a guide or fill in your own details to save time and make the process easier.

Simple Application for Leaving Certificate

To,

The Principal,

[School/College Name]

[City]

Subject: Request for Leaving Certificate

Respected Sir/Madam,

I am writing to request my leaving certificate from your esteemed institution. I have been studying in [Class/Course] and now wish to leave due to [reason, e.g., relocation, transfer, or completion of studies].

I kindly request that you issue my leaving certificate at the earliest, so I can complete the admission process at my new school/college. I have cleared all my dues and completed all formalities required by the institution.

Thank you for your understanding and support during my time at the school/college.

Yours faithfully,

[Your Name]

[Class/Course]

[Roll Number/ID]

Application for Leaving Certificate from School

To,

The Principal,

[School Name],

[City]

Subject: Request for Issuance of Leaving Certificate

Respected Sir/Madam,

I am writing to formally request my leaving certificate from your school. I have been a student of [Class] in [School Name], and I now need to leave due to [reason, e.g., relocation, transfer, or personal reasons].

I kindly request that you issue my leaving certificate at the earliest so I can continue my studies at another institution without delay. I have completed all formalities and cleared any pending dues required by the school.

“Thank you for your continued support and direction.

Yours faithfully,

[Your Name]

[Class]

[Roll Number/ID]

Application for Leaving Certificate from College

To,

The Principal,

[College Name],

[City]

Subject: Request for College Leaving Certificate

Respected Sir/Madam,

I am a student of [Course Name/Year] at [College Name], and I wish to formally request my leaving certificate. I need this certificate because [reason, e.g., I am transferring to another college, relocating, or completing my studies].

I have completed all my academic responsibilities and cleared any pending fees. I kindly request you to issue my leaving certificate at the earliest so that I can continue my further education without delay. I am thankful for the support and guidance I received during my time at the college.

Yours faithfully,

[Your Name]

[Course/Year]

[Student ID/Roll Number]

Application for Leaving Certificate from University

To,

The Registrar,

[University Name],

[City]

Subject: Request for Issuance of Leaving Certificate

Respected Sir/Madam,

I am a student of [Course Name/Year] at [University Name], and I am writing to request my leaving certificate. I need this certificate because [reason, e.g., I am transferring to another university, relocating, or completing my course]. I have fulfilled all academic requirements and cleared any outstanding fees.

I kindly requestthat you issue my leaving certificate at the earliest, so I can continue my higher education smoothly. I sincerely thank you for your support and guidance during my time at the university.

Yours faithfully,

[Your Name]

[Course/Year]

[Student ID/Roll Number]

Application for Leaving for Class 2

To,

The Principal,

[School Name],

[City]

Subject: Request for Leaving Certificate

Respected Sir/Madam,

My name is [Your Name]. I am in Class 2. I want to leave the school because [reason, e.g., we are moving to another city].

Please give me my leaving certificate. I have done all the school work and paid all the fees.

Thank you for helping me.

Yours sincerely,

[Your Name]

Class 2

[Roll Number]

School Leaving Certificate Letter for Class 3 Students

To,

The Principal,

[School Name],

[City]

Subject: Request for Leaving Certificate

Respected Sir/Madam,

My name is [Your Name]. I am studying in Class 3. I want to leave the school because [reason, e.g., we are moving to another city].

Please give me my leaving certificate. I have completed all my school work and paid all fees.

Thank you for helping me.

Yours sincerely,

[Your Name]

Class 3

Letter Requesting Leaving Certificate Class 4

To,

The Principal,

[School Name],

[City]

Subject: Request for Leaving Certificate

Respected Sir/Madam,

My name is [Your Name]. I study in Class 4. I want to leave the school because [reason, e.g., we are moving to another city].

Please give me my leaving certificate. I have completed my school work and paid all fees.

Thank you for your help.

Yours sincerely,

[Your Name]

Class 4

Request Letter for School Leaving Certificate Class 5

The Principal,

[School Name],

[City]

Subject: Request for Leaving Certificate

Respected Sir/Madam,

I hope you are doing well. My name is [Your Name], and I am studying in Class 5 at your school. Due to [reason, e.g., our family is moving to another city], I will not be able to continue my studies here.

I kindly request you to issue my leaving certificate at your earliest convenience. I have completed all my assignments and cleared any school fees.

Thank you for teaching me and supporting me during my time at the school.

Yours sincerely,

[Your Name]

Class 5

[Roll Number]

Application for Class 6 Students Requesting Leaving Certificate

To,

The Principal

[School Name],

[City]

Subject: Request for Issuance of Leaving Certificate

Respected Sir/Madam,

I am [Your Name], studying in Class 6 at your school. I would like to request my leaving certificate because my family is relocating to another city.

I have finished all my school work and settled any pending fees. I kindly ask you to issue the certificate soon so that I can join my new school on time.

I sincerely thank you and all my teachers for helping and guiding me during my studies here.

Yours sincerely,

[Your Name]

Class 6

[Roll Number]

School Leaving Certificate Request for Class 7

To,

The Principal

[School Name],

[City]

Subject: Request for Issuance of Leaving Certificate

Respected Sir/Madam,

My name is [Your Name], and I am a student of Class 7 at your school. I am writing to request my leaving certificate due to [reason, e.g., relocation, transfer, or personal reasons].

I have completed all my classwork and cleared any pending school fees. I kindly request that you prepare the certificate so I can join my new school without any delay.

I am grateful to all my teachers for their guidance and support during my time at the school.

Yours sincerely,

[Your Name]

Class 7

[Roll Number]

School Leaving Certificate Application for Class 8

To,

The Principal

[School Name],

[City]

Subject: Request for Leaving Certificate

Respected Sir/Madam,

I am [Your Name], studying in Class 8 at your school. I would like to request my leaving certificate as I will not be able to continue here due to [reason, e.g., relocation, transfer, or personal reasons].

I have finished all my schoolwork and settled any fees that were pending. I would appreciate it if the certificate could be issued soon, so I can join my new school without any delay.

I am thankful to you and my teachers for all the help and guidance during my time at the school.

Yours sincerely,

[Your Name]

Class 8

[Roll Number]

Application for Leaving Certificate Class 9

To,

The Principal

[School Name],

[City]

Subject: Request for Leaving Certificate

Respected Sir/Madam,

I am [Your Name], and I am studying in Class 9 at your school. I kindly request you to issue my leaving certificate as I will not be able to continue my studies here due to [reason, e.g., relocation, transfer, or personal reasons].

I have completed all my assignments and cleared any pending fees. I would be grateful if the certificate could be provided at the earliest so that I can join my new school smoothly.

I sincerely thank you and all my teachers for their support and guidance throughout my time at the school.

Yours sincerely,

[Your Name]

Class 9

[Roll Number]

School Leaving Certificate Request for Class 10

To,

The Principal

[School Name],

[City]

Subject: Request for Leaving Certificate

Respected Sir/Madam,

I am [Your Name], studying in Class 10 at your school. I would like to request my leaving certificate as I will not be able to continue my studies here due to [reason, e.g., relocation, transfer, or personal reasons].

I have completed all my schoolwork and cleared any pending fees. I would be grateful if the certificate could be issued at the earliest so I can continue my studies without interruption.

Thank you for your guidance and support throughout my time at the school.

Yours sincerely,

[Your Name]

Class 10

[Roll Number]

Application for Leaving Certificate Class 11

To,

The Principal

[School Name]

[City]

Subject: Request for School Leaving Certificate

Respected Sir/Madam,

I hope you are well. I am studying Class 11 in your school. I am submitting this application to request my leaving certificate because [reason, e.g., academic change, relocation, or personal reasons].

As per school records, I have completed my responsibilities and cleared all required dues. I request you to kindly process my request and provide the leaving certificate so I can move forward with my studies.

I am thankful to the school and teachers for the learning and support provided to me.

Yours sincerely,

[Your Name]

Class 11

[Roll Number]

School Leaving Certificate Application for Class 12

To,

The Principal

[School Name]

[City]

Subject: Request for School Leaving Certificate After Class 12

Respected Sir/Madam,

I am writing this application as a student of Class 12 at your school. I wish to request my school leaving certificate due to [reason, e.g., completion of higher secondary studies, relocation, or personal reasons]. I have followed all academic requirements and settled any school formalities. I kindly request that you issue my leaving certificate at your earliest convenience so that I may proceed with my future academic plans.

I sincerely appreciate the guidance, support, and education provided by the school during my years of study.

Yours faithfully,

[Your Name]

Class 12

[Roll Number]

Application for School Leaving Certificate Due to Financial Problems

To,

The Principal

[School Name]

[City]

Subject: Request for Grant of Leaving Certificate

Respected Sir/Madam,

I am writing this application to request my school leaving certificate due to financial problems faced by my family. Because of this situation, I am unable to continue my studies at the school/College at present. I have completed my academic responsibilities and followed all school rules. I kindly request that you issue my leaving certificate so I can take the necessary steps for my future education when possible.

I am grateful to the school and my teachers for their support and guidance.

Yours sincerely,

[Your Name]

[Class]

[Roll Number]

Application for School Leaving Certificate by Parents

To,

The Principal

[School Name]

[City]

Subject: Request for Leaving Certificate on Behalf of Our Child

Respected Sir/Madam,

We are the parents of [Student’s Name], who is studying in Class [Class] at your school. We are writing this application to kindly request the school leaving certificate for our child due to [reason, e.g., relocation, family decision, or personal reasons].

Our child has attended school regularly and completed all required academic work. We request you to please issue the leaving certificate at your convenience so that our child may continue education elsewhere without difficulty.

We sincerely thank the school staff and teachers for their care and guidance.

Yours faithfully,

[Parent’s Name]

[Child Name]

[Child Roll Number]

[Contact Number]

School Leaving Certificate Application Due to Home Shifting

To,

The Principal

[School Name]

[City]

Subject: Request for Leaving Certificate Due to Home Relocation

Respected Sir/Madam,

I am [Your Name], a student of Class [Class] at your school. I am writing to request my leaving certificate as my family is moving to a new home in another city. I have completed all my academic responsibilities and cleared any pending dues.

I kindly request that you issue my leaving certificate at the earliest so I can continue my studies without interruption.

I am grateful to the school and my teachers for their support and guidance during my time here.

Yours sincerely,

[Your Name]

Class [Class]

[Roll Number]

How to Write an Application for Leaving Certificate

Writing an application for a Leaving Certificate is an important task. A proper application ensures your request is processed quickly without any mistakes. So, guys,s let’s understand how to write this application step by step with some pro tips too.

1. Write Subject Line

The subject line clearly tells the school or college why you are writing. It should be short and to the point. Example:

“Application for Issuance of Leaving Certificate.”

A clear subject line helps the principal immediately understand the purpose of your application.

2. Add Salutation

After the heading or subject line, start your application with a proper salutation. The salutation shows respect and addresses the authority you are writing to. Always use a formal and polite greeting.

For example, if you are writing to the principal or headmaster, you can write:

“Respected Principal,”
“:o, The Headmaster,”
“Respected Sir/Madam,”

Make sure to follow the salutation with a comma and leave a line before starting the main body of your application. This keeps your application neat and professional.

3. Write the Body of the Application

After the salutation, write the main body of your application. In this section, clearly explain why you are requesting the leaving certificate. Keep your sentences short, polite, and easy to understand. The goal is to communicate your request professionally and respectfully.

You can include important details such as:

the class or course you are studying in
the reason for leaving the school or college, such as transfer, relocation, or completion of studies
Any relevant dates or formalities of the institute, like your last day at the institute,n or mentioning that you have completed all the formalities of the institute

Write the body naturally, in your own words. You can mention your name or other details at the start, in the middle, or at the end, whichever feels clear and polite. Always maintain a respectful tone and avoid unnecessary information so the authority can process your request quickly.

For example, you can write:

“I am writing to request my leaving certificate from your esteemed institution. I have been studying in [Class/Course] at [School/College Name], and due to my family relocating to another city, I will not be able to continue my studies here. I kindly request that you issue my leaving certificate so that I can complete the admission process at my new school. I have cleared all my dues and completed all formalities required by the school. I would be grateful if you could provide the certificate at the earliest possible convenience. Thank you for your support and guidance during my time at this institution.”

4. Closing the Application

After writing the body, you should close the application politely and professionally. The closing shows respect and gratitude toward the authority. Always use formal phrases to end your request.

Common ways to close include:

“Thank you in advance.”
“Yours faithfully,” (if you don’t mention the recipient’s name)
“Yours sincerely,” (if you address the recipient by name)
“With regards,”

After the closing phrase, leave a few lines and then write your name and signature. You can also include your class, roll number, or student ID if needed. This helps the institution identify you quickly and process your request without delay.

For example, you can write:

“Thank you for considering my request. I would be grateful if my leaving certificate could be issued at the earliest.

Yours faithfully,

[Your Name]

[Class/Course]

[Roll Number/ID]”

So guys, this was a step-by-step guide to writing an application to get your leaving certificate. If you want to write your own, that’s great!

But if you don’t want to write it yourself, don’t worry. I have provided ready-made sample applications below to save you time and effort. You can use them as a reference or simply fill in your details to get your application done quickly.

Common Mistakes to Avoid When Writing a School Leaving Certificate

Writing a School Leaving Certificate application may seem simple, but small mistakes can delay the process or make the application unclear.

Here are the main mistakes to avoid, explained step by step:

Not Mentioning Personal Details Clearly: Always include your full name, class, and roll number in the application. This helps the school identify your records quickly. Leaving this out or writing vague information like “I am a student here” can cause confusion and delay.
Forgetting to Mention the Reason: The school needs to know why you are leaving. Without a clear reason, your application may be rejected or delayed. Keep the reason short, honest, and polite. Example: “I am leaving the school due to relocation / financial reasons / personal reasons.”
Using Rude or Casual Language: Always maintain a polite and professional tone. Casual or demanding language gives a bad impression. Avoid phrases like “Please give me my certificate fast.” Instead, write politely: Example: “I kindly request you to issue my School Leaving Certificate at your earliest convenience.”
Submitting the Application Late: Applying at the last moment can delay the process. Schools need time to verify records and process your request. Always submit your application 2–3 weeks in advance to avoid unnecessary stress.
Forgetting to Check Dues or School Property Before submitting, ensure that all school fees are cleared and any books, identity cards, or other school property are returned. If not, the school may hold back your certificate until everything is cleared.
Writing Long, Confusing Sentences: Long or complicated sentences make your application hard to read. Keep sentences short, simple, and clear. This ensures the school staff understands your request quickly. Example: Wrong: “I am writing this application to request my leaving certificate as I am moving and I need it to join another school soon.” Correct: “I kindly request my School Leaving Certificate as I am moving to another city. I need this certificate for admission to a new school.”
Forgetting Date and Signature: Always include the date and your signature (or your parents’ signature if the application is on their behalf). Missing these details can make your application incomplete and delay processing.

Conclusion

Writing a School Leaving Certificate application may seem simple, but attention to detail makes a big difference. By including clear personal details, a polite and honest reason, and applying on time, you can avoid delays and ensure a smooth process. Always check dues, return school property, and write short, clear sentences.

A well-written application not only helps you get your certificate quickly but also leaves a positive impression on the school staff. Following these tips ensures your request is professional, respectful, and complete, making your school-leaving process easy and hassle-free.