Application For Leaving Certificate
Published: 2 Oct 2025
When a student changes schools, a leaving certificate is needed. This paper shows the students have studied in the school and have no pending record. Without it, admission to a new school is impossible. That is why writing an application for a leaving certificate matters.
Many students feel confused about how to write such an application. Some write long lines. Some use words that are not easy. But the truth is, a leaving certificate request should be simple and clear. Schools prefer short, polite, and neat applications.
Think of it this way: if you ask a teacher for something, you don’t use heavy words. You speak in a normal tone. The same rule applies here. A good application is like a short talk with your principal. You explain why you need the certificate and thank them for their support.
In this guide, we will see how to write it step by step. The style will be easy, neat, and correct. You will feel like someone is guiding you like a friend, yet the content will stay professional.
Understanding an application for Leaving Certificate
A leaving certificate is a paper that shows the students have studied in a school. It proves the time of study, class details, and conduct of the student. Schools give it when a student wants to move to another school. Without this certificate, admission to a new school is not possible.
Think of it like an ID card for your education. It carries your name, class, and the period you were part of that school. It also shows that you have cleared your dues and have no pending record. In short, it is proof that you are free to join another school.
Many parents and students confuse it with a transfer certificate. But a leaving certificate is slightly different. It is simple and direct. It shows that you are leaving by choice or due to need, and the school has accepted it.
For example, if a family shifts from one city to another, the child cannot join a new school without this document. The new school will first ask, “Do you have your leaving certificate?” This shows how much value it carries.
So, when you plan to write an application for it, keep in mind that you are asking for an official paper. Schools take it seriously. A clear, polite, and short application makes the process easy.
Situations When You Need a Leaving Certificate
A leaving certificate is not just a formality. It is needed in many real situations. Without it, students face delays and stress. Knowing these situations helps you stay ready.
One common case is when a family shifts to another city. Imagine a father gets a new job in another place. The child cannot join a new school until the old school gives this paper. The leaving certificate becomes the key to admission.
Another case is when students move from one board to another. For example, a student wants to leave a private school and join a government school. The new school will ask for this certificate first. It proves that the student has completed studies up to a certain class.
Sometimes, parents change schools for better facilities. It may be for better teachers, sports, or fee structure. In such cases also, a leaving certificate is a must. Schools cannot register a child without it.
There are also cases when students go abroad. If a family plans to settle in another country, the leaving certificate is needed for foreign admissions. It gives proof that the student was part of a recognized school.
Even when applying for scholarships or higher studies, schools may demand this document. It works as a trusted record of the student’s background.
So, whether it is moving cities, changing boards, or going abroad, this paper plays an active role. It is simple, yet very powerful in student life.
Documents Required Along with Application
Writing an application is the first step. But schools also ask for some papers with it. These papers help the school confirm details and complete the record.
The most common paper is a copy of the student’s last report card. It shows the class studied and the result. Schools check this to prepare the leaving certificate.
Another paper often needed is a fee clearance slip. This slip proves that all dues are paid. Without this, the school may not issue the certificate.
Some schools also ask for the student’s birth certificate copy. It helps them match the date of birth with their record.
In certain cases, parents may need to attach an ID proof. It can be a copy of the father’s or mother’s CNIC or another valid ID. This confirms who is making the request.
If the student is shifting to another board, migration papers may also be required. These are special documents that support the transfer.
Every school has its own rules. That is why parents should always ask the school office about the list of required papers. Giving the right documents with the application makes the process fast and smooth.
How to Write a Leaving Certificate Application
Writing a leaving certificate application is easy if you know the structure. The key is to keep it short, polite, and clear. This way, the school staff can understand your request quickly.
Here is a simple method you can follow:
Date and School Details: At the top, write the date and the name of the school. Address the letter to the principal. This makes it official and proper.
- Subject Line:
- Keep the subject short. One line is enough. For example: Request for Leaving Certificate. The subject should directly tell the purpose.
- Reason for Request: Write a clear reason. Do not stretch it. Examples:
- Family shifting to another city.
- Admission in another school.
- Better academic stream available.
- Student Information:
Add details like:
- Full name
- Class
- Roll number
- Year/session
- These details help the office prepare the certificate without delay.
- Closing Lines: Thank the principal politely. Show respect in a simple line like: I will be grateful for your kind help.
- Signature: At the end, write your name and sign. Parents can also sign if the school requires.
Extra Tips for a Good Application:
- Keep your handwriting neat if you are writing by hand.
- Do not use long or heavy words.
- Always double-check spellings and details.
- Attach documents like fee clearance slip or report card if the school asks.
Think of this letter as a short talk with your principal. You don’t need long stories. You just state your reason, give details, and close with respect. That’s it.
A clear and well-written application always gets a faster response.
Common Mistakes to Avoid
Many students write leaving certificate applications in a hurry. In this rush, they make small mistakes that delay the process. Knowing these mistakes helps you write a clean and accepted letter.
- Writing long and confusing lines: Some students write very long sentences. This makes the letter hard to read. Keep your lines short and clear.
- Not adding student details: If you forget to write your name, class, or roll number, the office may not prepare your certificate on time. Always include basic details.
- Using heavy words: There is no need for tough or fancy words. Schools prefer simple and polite language.
- Skipping the reason: Some students forget to explain why they need the certificate. A missing reason can make the application weak. Always mention a short reason.
- Ignoring documents: If the school asks for a fee slip or report card and you don’t attach it, your request may get delayed. Check with the office before submitting.
- Not being polite: A letter without respect looks rude. Always thank the principal in the end.
Think of your application as a short talk with your teacher. You would not speak in long, hard words. You would stay polite, clear, and simple. Do the same in your letter.
A neat and mistake-free application saves time and gets a quick response.
Application for the School Leaving Certificate
| Application for the School Leaving Certificate |
|---|
To The Principal [School Name] [City] Respected Sir/Madam, With great respect, I request you to kindly issue me my school leaving certificate. Due to [reasons – like shifting to another city / family relocation / change of school], I am unable to continue my studies here. I have spent valuable time in this school, and I am truly thankful to my respected teachers and the management for their support. To continue my academic journey smoothly, I kindly request you to sir please provide me with my leaving certificate at the earliest. I shall remain very grateful for your help. Yours obediently, [Your Name] [Class & Roll No.] |
1. For Class One
To,
The Principal,
[School Name],
[City].
Respected: Sir
We are the parents of [Child’s Name] Due to our family’s shifting to another city, it is not possible for us to continue his/her education at your school.
I kindly request you to issue the leaving certificate of my child so that we may proceed with admission in a new school without any delay. My child has enjoyed learning here, and we truly appreciate the effort of teachers.
Please Sir, issue the certificate at your earliest convenience.
Sincerely Sir
[ Parent’s Name ]
[ Contact Number ]
2. For Class Two
To
The Principal
[ School Name ]
[ City ]
Respected: Sir
I kindly requested you to issue the school leaving certificate for my child [ Child’s Name ] Due to a change in our residence, the distance has become very difficult for my child to travel daily.
We are thankful to your school for providing a good learning environment and guidance. To continue his/her studies smoothly, please issue the leaving certificate as quick as possible.
Your cooperation shall be highly appreciated.
Respectfully,
[Parent’s Name]
3. For Class Three
To,
The Principal,
[School Name],
[City].
Respected: Sir/Madam
We are parents of [Child’s Name] studying in class three, I’m writing this application to request the leaving certificate of my child. The reason for this request is [mention reasons such as transfer of job, shifting of home, or admission in another institution].
We are very thankful to the teachers and management for the care and guidance provided to our child. To ensure there is no gap in his/her studies, we kindly request you to issue the certificate in the earliest.
We will always remain grateful for your cooperation.
Yours sincerely,
[Parent’s Name]
[Contact Number]
4. For Class Four
To
The Principal]
[School Name]
[City]
Respected: Sir/Madam
With due to respect, we are parents of [Child’s Name], who is studying in class four at your school. We are writing this application kindly requested the leaving certificate for my child.
Due to [reason – transfer of job, shifting of residence, or seeking admission in another school closer to home], we are unable to continue our child’s education here. During the time spent at this school, my child has grown, learned, and enjoyed being part of this institution. We are very thankful to the teachers and staff for their efforts and guidance.
To ensure smooth admission in the new school, I kindly requested you to issue the leaving certificate in the earliest. This will help my child continue studies without any gap.
We shall always remain grateful for your support.
Yours sincerely,
[Parent’s Name]
[Contact Number]
5. For Class Five
To,
The Principal,
[School Name],
[City].
Respected: Sir/Madam
We are parents of [Child’s Name], who is a student of class five, we kindly request you to issue a school leaving certificate for my child. Reason for this request is [mention reason – like family shifting, job transfer, or admission to another school].
My child has completed primary grades in your school with great learning and positive experiences. We highly value the education, discipline, and guidance provided here. The dedication of teachers has built a strong foundation for our child’s future, and we are deeply thankful for that.
Since we are moving ahead with the next step of education, we kindly request you to issue the leaving certificate in your earliest convenience. This will help us secure admission in the new school smoothly.
We will always remember the support of this institution.
Respectfully,
[Parent’s Name]
[Signature if required]
[Contact Information]
6. For Class Six
To
The Principal
[ School Name ]
[City]
Respected: Sir/Madam
With due respect, we are parents of [ Child’s Name ], who is currently studying at your school in the class six. I am writing this application to kindly request a school leaving certificate for my child.
Due to [reason – change of residence/job transfer/admission in another school], we are unable to continue here. My child has received excellent guidance and support from teachers, and we truly appreciate the school’s dedication to education and discipline.
We kindly request you to issue the leaving certificate in your earliest convenience so, that my child can join the new school without delay.
Thank you for your attention Sir.
Sincerely
[ Parent’s Name ]
[Contact Information]
7. For Class Seven
To,
The Principal,
[School Name],
[City].
Respected: Sir/Madam
we are parents of [Child’s Name], student of class seventh, humbly request you to provide a school leaving certificate. We are shifting to another city, and for this reason, we need the certificate to continue my child’s education.
We are grateful to your school for shaping my child’s character and providing a strong educational base. The dedication of teachers and the discipline of the institution have been remarkable.
I Kindly request issue the leaving certificate in the earliest, as the new school has already asked for it during the admission process.
Respectfully,
[Parent’s Name]
[Contact Number
8. For Class Eight
To,
The Principal
[ School Name ]
[ City ]
Respected: Sir/Madam
We are parents writing on the behalf of my child [Child’s Name], who is currently studying in class eight in the your school. I request you to kindly issue the school leaving certificate.
Due to [state reasons – like shifting home, father’s job transfer, or admission in another institution], we are unable to continue here. My child has spent wonderful years in this school and learned discipline, confidence, and academic skills. We will always value the efforts of teachers and administration.
We kindly request you to issue the certificate at the earliest to avoid any admission delay.
Thanking you,
[Parent’s Name]
[Signature if needed]
[Contact Information]
To
The Principal
[ School Name ]
[ City ]
Respected: Sir/Ma’am
With due respect, I, [Student’s Name], a student of class nine at the your school. I request you to kindly grant me the school leaving certificate. My family has decided to shift me to another school for better convenience.
I am very thankful to the teachers and administration for their guidance and support during my stay here. The knowledge and discipline I have gained will always help me in the future.
I request you to issue the certificate soon so I may continue my studies without any gap.
Yours obediently,
[Student’s Name]
[Roll Number/Class Details]
10. For Class Matric
To
The Principal
[ School Name ]
[ City ]
Respected: Sir/Madam
I, [ Student’s Name ], have successfully completed my matriculation from your respected school. I am writing this application to request my school leaving certificate, which I require for admission in college.
Studying at this school has been a memorable experience. I am deeply thankful to my teachers for their constant support and encouragement. The values and knowledge I have received here will always guide me in higher studies.
I request you to kindly issue my leaving certificate at the earliest, so I can complete the admission process in time.
Thank you for your kind support.
Respectfully,
[Student’s Name]
[Class/Session/Contact Number]
To,
The Principal,
[College Name],
[City].
Respected Sir/Madam,
I am [Student’s Name], student of [Class/Year] at your respected college. I am writing this application to request a leaving certificate. The reason for this request is [state reason clearly – such as transfer of family, shifting to another city, or admission in another college].
During my time at this college, I have gained knowledge, discipline, and valuable experiences. I am thankful to the teachers for their guidance and support in both academics and personal growth. The environment of this college has helped me in building a strong base for my future.
Since I need the leaving certificate to complete the admission process at the new institution, I request you to kindly issue it at your earliest convenience. This will help me continue my studies without any delay.
I shall remain grateful for your support.
Respectfully,
[Student’s Name]
[Roll Number/Class/Session]
[Contact Information]
12. For University
To,
The Registrar,
[University Name],
[City].
Respected Sir/Madam,
With due respect, I, [Student’s Name], student of [Program Name – e.g., B.A/B.Sc/BS in …], request you to kindly issue my leaving certificate. I have recently [completed my program / transferred to another university / shifted residence], and I require this certificate for the next admission stage.
Studying at this university has been an honor. I am deeply thankful for the academic environment, skilled faculty, and opportunities that I received here. The guidance and learning experience will always remain part of my journey.
Since the new institution has requested the leaving certificate as part of the admission process, I kindly request you to issue it as soon as possible. This will allow me to complete my formalities on time.
Thank you for your cooperation and support.
Sincerely,
[Student’s Name]
[Roll Number/Program/Session]
[Contact Information]
Conclusion
Writing an application for a leaving certificate may look like a small task, but it has a big impact on how your request is received. The way you put your thoughts into words shows your respect, seriousness, and clarity of purpose. A well-written application not only makes the process easier but also leaves a good impression on your teachers or school administration.
Always remember, this document is not just a formality; it is your voice on paper. When written with care, it reflects your manners, discipline, and sincerity. If you avoid common mistakes, keep your tone polite, and explain your reason clearly, your application will never feel like a burden to the reader.
This way: you are not just requesting a piece of paper; you are officially closing one chapter of your journey and preparing for the next. So give it the same respect you gave to your studies. When you write with honesty and clarity, the response will always be smooth and positive.
- Be Respectful
- Stay Relevant
- Stay Positive
- True Feedback
- Encourage Discussion
- Avoid Spamming
- No Fake News
- Don't Copy-Paste
- No Personal Attacks
- Be Respectful
- Stay Relevant
- Stay Positive
- True Feedback
- Encourage Discussion
- Avoid Spamming
- No Fake News
- Don't Copy-Paste
- No Personal Attacks
