Application for Transfer Certificate – Class 1-12 & University
Published: 22 Jan 2026
Hey guys!
Are you looking for an application for a transfer certificate but are confused about how to write it and what the correct format is? If yes, you do not need to worry anymore, because I’ve got you covered.
A Transfer Certificate (TC) is an official document issued by a school, college, or university. It confirms that a student has left the institution and is needed for admission to another place or for official records.
Today, we will clearly understand what a TC application is and why it is important. You will also learn how to write a TC application step by step using a simple and professional format.
And yes, I will also share easy samples for classes 1 to 12, college, university, and even office or job purposes, so you can use them directly. And all of these applications are written in English. If you need them in Hindi, you can visit our new guide on the application for a transfer certificate in Hindi.
What Is a Transfer Certificate and WhyIs It Important
A Transfer Certificate (TC) is an official document issued by a school, college, or university when a student leaves the institution.
It serves as proof that the student was enrolled, attended classes, and completed the required formalities before leaving.
A TC is a key document that shows the student’s academic and behavioral record during their time at the institution.
Important details usually mentioned in a TC include
- the student’s full name
- parent or guardian’s name
- class or grade
- admission date
- and the date of leaving.
It also includes
- the reason for leaving
- conduct or behavior remarks
- fees status and the
- institution’s stamp and signature
These details make the TC an official and valid record that can be used for future admissions or verification.
A TC is important because it helps students move smoothly to a new school or college without any issues.
It also acts as proof of education and character, which is often required for higher studies, job applications, or official purposes.
A TC is a trusted document that ensures a student’s academic journey is properly recorded and recognized.
Samples for the Transfer Certificate letter
Guys, here are some easy and ready-to-use TC letter samples for different classes and situations. You can customize these applications by adding your own details and then simply copy, paste, and use them as needed.
Simple Application for Transfer Certificate
To
The Principal,
[School/College Name],
[City].
Subject: Request for Issuance of Transfer Certificate (TC)
Respected Sir/Madam,
I, [Student Name], studying in Class___, Section_____, with Roll No._____, request you to kindly issue my Transfer Certificate. Due to [add your reason here, e.g., family relocation, change in residence, medical reasons, or other valid reasons], I need to transfer to another institution.
I request that the TC be issued from [Date]. I assure you that all pending dues, if any, will be cleared before the leaving date.
Thank you for your cooperation and support.
Yours faithfully,
[Student Name]
Class [], Section [], Roll No. []
Father’s Name: []
Contact No.: [___]
Also Read: Easy & Short Transfer Certificate Application in Hindi & English
Application for Transfer Certificate by Parents
To,
The Principal,
[School/College Name],
[City].
Subject: Request for Transfer Certificate (TC)
Respected Sir/Madam,
I am [Your Name], parent of [Student’s Name], studying in Class [___], Section [___], with Roll No. [___]. I kindly request that you issue my child’s Transfer Certificate. Due to [add your reason here, e.g., family relocation, change in residence, or other valid reasons], we need to transfer my child to another institution.
I request that the TC be issued from [Date], as we need to complete the admission process at the new school on time. We will ensure that all pending dues, if any, are cleared before the leaving date.
Thank you for your cooperation and support.
Yours faithfully,
[Your Name]
Parent of [Student’s Name]
Students Class [], Section [], Roll No. []
Contact No.: [___]
Application for Transfer Certificate Class 1
To,
The Principal,
[School Name],
[City].
Subject: Request for Transfer Certificate (TC)
Respected Sir/Madam,
I am [Parent’s Name], parent of [Student’s Name], studying in Class 1, Section [___], with Roll No. [___]. I request you to kindly issue my child’s Transfer Certificate. We are moving to a new city due to [reason], and my child will be enrolling in another school.
Please issue the TC from [Date], so we can complete the admission process smoothly. I confirm that all fees and formalities will be cleared before the leaving date.
Thank you for your kind support and cooperation.
Yours sincerely,
[Parent’s Name]
Parent of [Student’s Name]
Students Class [], Section [], Roll No. []
Contact No.: [___]
Transfer Certificate Request for Class 2
To,
The Principal,
[School Name],
[City].
Subject: Request for Transfer Certificate (TC) Class 2
Respected Sir/Madam,
I am [Parent’s Name], parent of [Student’s Name], who is studying in Class 2, Section [___], Roll No. [___]. I kindly request that you issue my child’s Transfer Certificate. Due to [reason, e.g., change of residence or family transfer], we need to shift my child to another school.
Please issue the TC from [Date], so we can complete the admission process on time. We will clear any pending fees or formalities before the leaving date.
Thank you for your kind support.
Yours sincerely,
[Parent’s Name]
Parent of [Student’s Name]
Students Class [], Section [], Roll No. []
Contact No.: [___]
Also Read: Application for a Leaving Certificate.
TC Application for Grade 3
To,
The Principal,
[School Name],
[City].
Subject: Application for Transfer Certificate (TC) – Grade 3
Respected Sir/Madam,
I am [Parent’s Name], parent of [Student’s Name], studying in Grade 3, Section [___], with Roll No. [___]. I kindly request that you issue my child’s Transfer Certificate. Due to [reason, e.g., change of residence or family transfer], we need to enroll my child in another school.
Kindly issue the TC from [Date], so we can complete the admission process smoothly. We will ensure that all pending dues, if any, are cleared before the leaving date.
Thank you for your cooperation and support.
Yours faithfully,
[Parent’s Name]
Parent of [Student’s Name]
Students Class [], Section [], Roll No. []
Contact No.: [___]
Transfer Certificate Request Class 4
To,
The Principal,
[School Name],
[City].
Subject: Transfer Certificate Request (Class 4)
Respected Sir/Madam,
I am [Parent’s Name], parent of [Student’s Name], studying in Class 4, Section [___], with Roll No. [___]. I respectfully request that you issue my child’s Transfer Certificate. Due to [reason, e.g., change of residence or family transfer], we need to shift my child to another school.
Please issue the TC from [Date], as we need to complete the admission process at the new school soon. We will ensure that all pending fees and formalities are cleared before the leaving date.
Thank you for your kind support.
Yours sincerely,
[Parent’s Name]
Parent of [Student’s Name]
Students Class [], Section [], Roll No. []
Contact No.: [___]
Application for TC Class 5
To,
The Principal,
[School Name],
[City].
Subject: Request for Transfer Certificate (TC) – Class 5
Respected Sir/Madam,
I am [Parent’s Name], parent of [Student’s Name], studying in Class 5, Section [___], with Roll No. [___]. I kindly request you to issue my child’s Transfer Certificate due to [reason, e.g., change of residence, family transfer, or other valid reasons].
Kindly issue the TC from [Date], as we need to complete the admission process at the new school within the given time. We will ensure that all pending fees and formalities are cleared before the leaving date.
Thank you for your kind cooperation.
Yours faithfully,
[Parent’s Name]
Parent of [Student’s Name]
Students Class [], Section [], Roll No. []
Contact No.: [___]
Request for Transfer Certificate Class 6
To,
The Principal,
[School Name],
[City].
Subject: Request for Transfer Certificate (TC) – Class 6
Respected Sir/Madam,
I am [Parent’s Name], parent of [Student’s Name], studying in Class 6, Section [___], with Roll No. [___]. I kindly request you to issue my child’s Transfer Certificate due to [reason, e.g., change of residence, family transfer, or other valid reasons].
I request that the TC be issued from [Date], as we need to complete the admission process at the new school on time. We will clear any pending fees and formalities before the leaving date.
Thank you for your cooperation and support.
Yours faithfully,
[Parent’s Name]
Parent of [Student’s Name]
Students Class [], Section [], Roll No. []
Contact No.: [___]
TC Application for Grade 7
To,
The Principal,
[School Name],
[City].
Subject: Request for Transfer Certificate (TC) – Grade 7
Respected Sir/Madam,
I am [Parent’s Name], parent of [Student’s Name], studying in Grade 7, Section [___], with Roll No. [___]. I request you to kindly issue my child’s Transfer Certificate. We need to shift to a new location due to [reason, e.g., family transfer or change of residence], and my child will continue studies at another school.
Kindly issue the TC from [Date], as we need to complete the admission process at the new school. We will ensure that all pending fees and formalities are cleared before the leaving date.
Thank you for your support and cooperation.
Yours faithfully,
[Parent’s Name]
Parent of [Student’s Name]
Students Class [], Section [], Roll No. []
Contact No.: [___]
Transfer Certificate Request Class 8
To,
The Principal,
[School Name],
[City].
Subject: Request for Transfer Certificate (TC) – Class 8
Respected Sir/Madam,
I am [Parent’s Name], parent of [Student’s Name], studying in Class 8, Section [___], with Roll No. [___]. I respectfully request that you issue my child’s Transfer Certificate. We are planning to move to another area due to [reason, e.g., change of residence or family transfer], and my child will join a new school.
Kindly issue the TC from [Date], so we can complete the admission process without delay. We will ensure that all pending fees and formalities are cleared before the leaving date.
Thank you for your cooperation and support.
Yours faithfully,
[Parent’s Name]
Parent of [Student’s Name]
Students Class [], Section [], Roll No. []
Contact No.: [___]
Application for TC for Class 9
To,
The Principal,
[School Name],
[City].
Subject: Request for Transfer Certificate (TC) – Class 9
Respected Sir/Madam,
I am [Student’s Name], studying in Class 9, Section [___], with Roll No. [___]. I respectfully request you to issue my Transfer Certificate, as I need to continue my studies at another school due to [reason, e.g., change of residence, family transfer, or other valid reasons].
I kindly request that the TC be issued from [Date], so that I can complete the admission process at the new school on time. I will ensure that all pending fees and formalities are cleared before the leaving date.
Thank you for your kind support and understanding.
Yours sincerely,
[Student’s Name]
Class 9, Section [___], Roll No. [___]
Contact No.: [___]
Request for Transfer Certificate Class 10
To,
The Principal,
[School Name],
[City].
Subject: Request for Transfer Certificate (TC) – Class 10
Respected Sir/Madam,
I am [Student’s Name], studying in Class 10, Section [___], with Roll No. [___]. I respectfully request you to issue my Transfer Certificate, as I need to continue my studies at another school due to [reason, e.g., change of residence, family transfer, or other valid reasons].
Kindly issue the TC from [Date], so I can complete the admission process on time. I assure you that all pending fees and formalities will be cleared before the leaving date.
Thank you for your support and cooperation.
Yours sincerely,
[Student’s Name]
Class 10, Section [___], Roll No. [___]
Contact No.: [___]
TC Application for Grade 11
To,
The Principal,
[School/College Name],
[City].
Subject: Request for Transfer Certificate (TC) – Grade 11
Respected Sir/Madam,
I am [Student’s Name], currently studying in Grade 11, Section [___], with Roll No. [___]. I respectfully request you to issue my Transfer Certificate, as I need to move to another institution due to [reason, e.g., change of residence, family transfer, or other valid reasons].
Kindly issue the TC from [Date], so that I can complete the admission process at the new institution on time. I assure you that all pending fees and formalities will be cleared before the leaving date.
Thank you for your kind support and guidance.
Yours sincerely,
[Student’s Name]
Grade 11, Section [___], Roll No. [___]
Contact No.: [___]
Transfer Certificate Request for Class 12
To,
The Principal,
[School/College Name],
[City].
Subject: Request for Transfer Certificate (TC) – Class 12
Respected Sir/Madam,
I am [Student’s Name], studying in Class 12, Section [___], with Roll No. [___]. I respectfully request that you issue my Transfer Certificate. Due to [reason, e.g., change of residence, family transfer, or other valid reasons], I need to continue my studies at another institution.
I request that the TC be issued from [Date], so I can complete the admission process without delay. I assure you that all pending fees and formalities will be cleared before the leaving date.
Thank you for your guidance and support.
Yours sincerely,
[Student’s Name]
Class 12, Section [___], Roll No. [___]
Contact No.: [___]
Application for Transfer Certificate After Graduation
To,
The Registrar,
[University/College Name],
[City].
Subject: Request for Transfer Certificate (TC) After Graduation
Respected Sir/Madam,
I, [Your Name], have completed my [Course Name] (Batch [Year]) and hold Enrollment No. [___]. I have successfully finished all exams and cleared all university dues.
I kindly request the issuance of my Transfer Certificate. I require this document for further studies/job applications / official records.
Please issue the TC at your earliest convenience. I will be grateful for your support.
Yours sincerely,
[Your Name]
[Course Name], Batch [Year]
Enrollment No.: [___]
Contact No.: [___]
Application for Transfer Certificate from University
To,
The Registrar,
[University Name],
[City].
Subject: Request for Transfer Certificate
Respected Sir/Madam,
I am [Your Name], enrolled in [Course Name] under Enrollment No. [___], Batch [Year]. As I have reached the end of my academic engagement with the university, I am writing to formally request the issuance of my Transfer Certificate.
The Transfer Certificate is required for [future academic plans/employment requirements / official verification]. I confirm that all academic obligations and university dues have already been completed. I request you to kindly process my application at your convenience.
Thank you for your time and consideration.
Yours sincerely,
[Your Name]
[Course Name] – Batch [Year]
Enrollment No.: [___]
Contact No.: [___]
Application for Transfer Certificate for My Daughter
To,
The Principal,
[School Name],
[City].
Subject: Request for Transfer Certificate for My Daughter
Respected Sir/Madam,
I am [Your Name], parent of [Daughter’s Name], who is studying in Class [___], Section [___], with Roll No. [___] at your school. I am writing this application to formally request the issuance of my daughter’s Transfer Certificate.
Due to [mention your reason here, such as change of residence, family circumstances, or other valid reasons], it has become necessary for us to continue her education at another institution. I kindly request that the Transfer Certificate be issued from [Date], so that we can complete the required admission process on time.
I assure you that all school dues and formalities will be completed before the leaving date. Thank you for your understanding and cooperation.
Yours faithfully,
[Your Name]
Parent of [Daughter’s Name]
Contact No.: [___]
Application for Transfer Certificate after 12th Failed
To,
The Principal,
[School/College Name],
[City].
Subject: Request for Transfer Certificate After Class 12
Respected Sir/Madam,
I am [Student’s Name], a student of Class 12, Section [___], with Roll No. [___]. I am submitting this application to request my Transfer Certificate, as I will not be continuing my studies at this institution and plan to pursue my education through another academic option.
I kindly request that the Transfer Certificate be issued from [Date]. I assure you that all pending fees and formalities, if any, will be completed before the leaving date.
Thank you for your guidance and support during my academic period at the institution.
Yours sincerely,
[Student’s Name]
Class 12, Section [___]
Roll No.: [___]
Contact No.: [___]
Application for Transfer Certificate for Job
Basic Format of an Application for Transfer Certificate
Writing a Transfer Certificate (TC) application is simple if you follow the correct format.
A clean and professional format makes your application look strong and increases the chances of quick approval.
Here is the basic format that is widely accepted by schools, colleges, and universities.
- Add Recipient Details: This is the first part of the application where you clearly mention to whom the TC application is addressed. It usually includes the name of the school, college, or university authority, such as the Principal or Head of the institution. Writing correct recipient details helps the application reach the right person quickly and makes your request look professional. Example: To: The Principal, ABC School/College/University.
- Write a Clear Subject Line: In this part, you will write a clear subject line or title for your TC application. The subject line helps the reader understand the purpose of the letter immediately. A simple and direct subject makes your application look professional and easy to process. Here is a good example of a subject line for a transfer certificate letter: Subject: Request for Transfer Certificate (TC)
- Add Salutation: In this part, you will write a polite greeting at the start of your TC application. The salutation shows respect and keeps your letter formal. Always use a simple and respectful greeting like “Respected Sir/Madam” or “Dear Sir/Madam”, depending on the institution.
- Body of the Application: In the body of your application, you should include a few important details in a clear and professional way. Start by mentioning your name, class, section, and roll number. Then write the reason for leaving the institution simply and honestly. Next, request the issuance of the Transfer Certificate and mention the date from which you need it. If you need any other documents, like a leaving certificate or fee clearance, request them politely as well. A good example of a body ofa transfer certificate letter includes: “My name is Rohan Sharma, studying in Class 8, Section B, with Roll No. 24. I am writing to request the issuance of my Transfer Certificate as my family is relocating to another city due to my father’s job transfer. I kindly request that the TC be issued from 15th March 2026, so I can complete the admission process at the new school. I also request the fee clearance certificate along with the Transfer Certificate. I will ensure that all pending fees, if any, are cleared before the date of leaving. Thank you for your support and cooperation.”
- Closing: In the closing part of your TC application, write a short and polite ending. Then add your details like name, class, section, roll number, and parent name. This makes the application complete and official. For Example: “
Thank you for your cooperation and support.
Yours faithfully,
Rohan Sharma
Class 8, Section B, Roll No. 24
Father’s Name: Mr. Rajesh Sharma
Tips to Write a Good Letter for a Transfer Certificate.
Guys, there are only a few important points to keep in mind while writing a good Transfer Certificate (TC) letter.
These points help you write a clear, professional, and well-structured application. If you do not follow them, of course, your application will be rejected.
So here are some common mistakes and some pro tips to avoid them.
- Do not use casual or rude language. Always keep your words polite and respectful, as you are writing to a school or college authority. A professional tone creates a good impression and helps your application get approved smoothly.
- Follow a Proper Format: Following a proper format is very important when writing your application. A correct format makes your letter clear, professional, and easy to read. A proper TC application format should include the date, recipient details, a clear subject line, a polite salutation, the body of the application, and a proper closing with your name and details. Including all these parts helps the authority understand your request and process it without delay.
- Avoid Grammar Mistakes and Short Forms: Grammar mistakes and the use of short forms can both lead to the disapproval of your Transfer Certificate request. Wrong spelling, incorrect tense, unclear sentences, and informal abbreviations like “pls”, “u”, or “thx” make your letter look unprofessional. Always proofread your application thoroughly and write out full words to ensure clarity and professionalism.
- Do not use casual or informal language: It’s important to maintain a formal tone throughout your TC application. Avoid casual greetings like “Hello, Sir,” “Hi, Sir,” or any informal phrases. Remember, an application is a request, not an order. For example, instead of saying, “Give me my TC now,” you could say, “I kindly request the issuance of my Transfer Certificate.” This ensures that your application remains respectful and professional.
- Provide a Clear Reason and Stick to the Point: When writing your Transfer Certificate application, keep your reason for leaving clear and short. Avoid adding extra details or long explanations. A simple and honest reason helps the school understand your request quickly. For example, you can write, “I am leaving because my family is moving to another city” or “I need to change schools due to personal reasons.” Also, remember that this is a request, not an order. Do not write phrases like “Give me my TC now.” Instead, use polite language such as, “I kindly request the issuance of my Transfer Certificate.”
So,o guys, by following these tips and avoiding common mistakes, your TC application will look professional and will be easier to approve.
Hey My Champs
So, in this article, I have covered everything about writing an effective Transfer Certificate application.
I have provided detailed samples for various situations, including schools, colleges, universities, and even professional settings like jobs and offices.
I have also shared valuable pro tips and highlighted common mistakes to avoid. By following these guidelines, you’ll ensure that your TC application is professional, clear, and effective.
In conclusion, by avoiding these common pitfalls and applying the pro tips I have shared, you can confidently create a polished and successful Transfer Certificate letter.
FAQ’s
The application should clearly state the name, class, date of admission, date of leaving, and the actual reason for withdrawal. At the end, there must be a signature with your name.
The language should be simple, dignified, and without any emotional expressions. By maintaining a formal style, the organization will take you seriously.
If the student is a minor or the school/college rules say so, then it will be necessary to apply through a parent or guardian.
Most educational institutes issue certificates within 3 to 7 days. But each institution’s policy may be different, so it is better to ask in advance.
You can contact the higher administration of the institution or the education department. If your fees and paperwork are complete, issue a certificate
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- Be Respectful
- Stay Relevant
- Stay Positive
- True Feedback
- Encourage Discussion
- Avoid Spamming
- No Fake News
- Don't Copy-Paste
- No Personal Attacks
