What should I write in the subject line?

Just write what the email is about. Example: Absent from Exam – Class 10” or “Request to Retake Exam”

Can I write the email in casual words?

No, keep it polite. It’s not a chat with friends — it’s for your teacher.

What if I don’t know the teacher’s name?

That’s okay. Just write “Dear Sir” or “Respected Madam”. Always stay respectful.

How long should the email be?

Not too long. 4 to 6 short lines are enough. Say what’s needed — no extra details.

Can I explain my full problem in the email?

Yes, but keep it short and clean. Don’t write a story. Just the reason and your request.

Should I attach any documents like medical reports?

Only if needed. If the teacher asks, then yes. Otherwise, keep it simple.

What if I made a mistake in the email?

If it’s a small mistake, it’s okay. But it’s always better to read once before sending.

Will the teacher allow me to retake the exam?

That depends on your reason and your teacher. A good email improves your chances.

Can I use emojis in the email?

Big no No emojis, no slang. Keep it neat.

Should I write my name and class at the end?

Always. Never forget to mention your name, roll number, and class. It helps the teacher know who you are.

How to Write Email for Exam

Published: 10 Oct 2025

Writing an email for an exam is something every student needs to learn.

It helps you talk to your teacher in a polite and professional way. Whether you missed an exam, want to confirm the date, or need help with any exam matter, a clear email makes everything easy to understand.

A well-written email shows good manners. It tells your teacher that you care about your studies and respect their time. Many students make small mistakes while writing emails, like using short forms or missing important details. Learning how to write it the right way helps you avoid these mistakes.

In this guide, you will learn how to write an exam email that looks neat and simple. The steps will help you choose the right words, follow a proper format, and leave a good impression. Writing an email is easy when you say what you mean clearly and politely.

Table of Content

How to Write an Email for an Exam (Format)
Samples for Email Exam
Tips and Tricks.
Conclusions.

How to Write an Email for an Exam (Format)

Writing an email for an exam is easy if you follow a proper format. A good format helps your message look neat and professional. It also makes it easy for your teacher to understand what you are saying. Here is the simple format you can use:

Subject Line The subject line is the first thing your teacher will see. It tells them what your email is about before they even open it. Keep it short and clear. Avoid writing long or confusing lines. A good subject helps your teacher quickly know your purpose and read your message faster.

Greeting: The greeting is how you begin your email. It shows respect and sets a polite tone. Always greet your teacher properly. This makes your email look formal and respectful. A polite greeting also helps you create a good impression right from the start.

Introduction In the introduction, you tell who you are. Mention your name, class, and roll number so your teacher can easily identify you. This short part gives a clear idea of the sender and saves time for the reader. It also makes your email more professional and well-structured.

Body of the Email: This is the main part of your email where you write your message. Keep your sentences short and clear. Tell the reason for simply writing the email. Do not add extra details that are not needed. Write politely and stay respectful throughout your message. A clear body makes your email easy to read and understand.

Closing Line The closing line shows respect and good manners. Always end your email with kind words. It helps your email sound polite and thankful. A nice closing line also leaves a positive impression on your teacher.

Sign-Off: The sign-off is the last part of your email. It includes your closing words and your full name. It completes your email properly and formally. Always write your name clearly so your teacher knows who sent the message.

This format helps you write emails that are polite, simple, and professional. It makes your communication clear and helps your teacher understand your message quickly.

Samples for Email Exam

Hey guys, here are some samples. Let’s go through and understand them.

Professional Email Leave Request for Exam
Subject: Request for Leave During Upcoming Exams Dear Sir, I hope you are doing well. My name is Arman Ali Arain, a student of Class 10, Roll No. 12. I am writing this email to request a short leave during my final examination week. My exams are starting from 15th October to 20th October, and I want to take leave for those days to prepare properly. I have been studying regularly and want to give my best in all subjects. Taking leave before the exams will help me focus better and revise important topics. I have already informed my classmates to share any class updates or notes with me during this period. I will make sure that all my homework and pending classwork are completed before leaving. Kindly approve my leave so that I can continue my studies with full attention and confidence. Thank you for your time and understanding. Your support means a lot to me. Yours sincerely, Your name, Class 10, Roll No. 12,

Professional Email Leave Request for Exam

Subject: Request for Leave During Upcoming Exams

Dear Sir,

I hope you are doing well. My name is Arman Ali Arain, a student of Class 10, Roll No. 12. I am writing this email to request a short leave during my final examination week. My exams are starting from 15th October to 20th October, and I want to take leave for those days to prepare properly.

I have been studying regularly and want to give my best in all subjects. Taking leave before the exams will help me focus better and revise important topics. I have already informed my classmates to share any class updates or notes with me during this period.

I will make sure that all my homework and pending classwork are completed before leaving. Kindly approve my leave so that I can continue my studies with full attention and confidence.

Thank you for your time and understanding. Your support means a lot to me.

Yours sincerely,

Your name,

Class 10, Roll No. 12,

Email Leave Request as a Teacher
Subject: Leave Application for Examination Duty Dear Principal, I hope this message finds you in good health. I am Mr. Ahmed Khan, currently serving as an English teacher in your school. I am writing to formally request leave from 10th October to 12th October as I have to appear in my M.Ed final examinations at Karachi University. These exams are very important for my professional growth and teaching qualification. I have already completed the lesson plans for my students and handed over substitute teaching duties to my colleague, Ms. Ayesha, to ensure that the learning process continues smoothly in my absence. During my leave, I will remain available on call if any urgent school matter arises. I assure you that once my exams are completed, I will return to my duties immediately and continue my classes without any delay. I kindly request you to approve my leave for the mentioned dates. Thank you for your continuous support and understanding. Yours faithfully, Your name: [] School: [] Roll number: []

Email Leave Request as a Teacher

Subject: Leave Application for Examination Duty

Dear Principal,

I hope this message finds you in good health. I am Mr. Ahmed Khan, currently serving as an English teacher in your school. I am writing to formally request leave from 10th October to 12th October as I have to appear in my M.Ed final examinations at Karachi University.

These exams are very important for my professional growth and teaching qualification. I have already completed the lesson plans for my students and handed over substitute teaching duties to my colleague, Ms. Ayesha, to ensure that the learning process continues smoothly in my absence.

During my leave, I will remain available on call if any urgent school matter arises. I assure you that once my exams are completed, I will return to my duties immediately and continue my classes without any delay.

I kindly request you to approve my leave for the mentioned dates. Thank you for your continuous support and understanding.

Yours faithfully,

Your name: []

School: []

Roll number: []

Short-Term Email Leave Request for a Single Exam
Subject: One-Day Leave Request During Examination Period Dear Sir, I hope you are doing well. My name is Arman Ali Arain, a student of Class 10, Roll No. 12. I am writing this email to request a one-day leave on 7th October during the exam period. On that day, I have a family event that requires my presence, and I will not be able to attend school. I understand that attendance during exams is very important. I will make sure to inform my teacher about my absence in advance and will complete any missed exam or work after returning. I have already prepared for my subjects and will continue studying at home to stay updated. Please allow me this short leave for the mentioned date. I will rejoin school the next day and give my full attention to my studies. Thank you for your understanding and kind support. Yours sincerely, Your name: [ ] Class: [ ]

Short-Term Email Leave Request for a Single Exam

Subject: One-Day Leave Request During Examination Period

Dear Sir,

I hope you are doing well. My name is Arman Ali Arain, a student of Class 10, Roll No. 12. I am writing this email to request a one-day leave on 7th October during the exam period. On that day, I have a family event that requires my presence, and I will not be able to attend school.

I understand that attendance during exams is very important. I will make sure to inform my teacher about my absence in advance and will complete any missed exam or work after returning. I have already prepared for my subjects and will continue studying at home to stay updated.

Please allow me this short leave for the mentioned date. I will rejoin school the next day and give my full attention to my studies. Thank you for your understanding and kind support.

Yours sincerely,

Your name: [ ]

Class: [ ]

Tips and Tricks.

Write a clear subject line. Your subject line should tell the reason for your email. Keep it short and clear.

Example: “Leave Request for Exam on 10th October.”

It helps your teacher or boss understand your message at a glance.

Use a polite greeting. Start your email with respect. Always use words like Dear Sir/Madam or Respected Teacher.

A polite start gives a good impression.

Be direct and simple. Write your reason clearly. Avoid long sentences or extra details.

For example, say “I need to leave for my upcoming exam” instead of writing a long story.

Mention the exam date. Always write the exam date and time so the reader knows when you will be absent. It shows that you are responsible and organized.

Keep a formal tone. Even if you know the person well, keep your email formal. Avoid using short forms like “u” or “pls”. Write full words like “you” and “please.”

Add thank you at the end. Always thank the person for understanding your situation.

This adds respect and makes your email look polite.

Check grammar and spelling. Before sending, read your email again. Fix spelling or grammar mistakes. A clean and correct email looks professional.

Use a professional closing. End your email properly with a closing line. Use words like Sincerely, Regards, or Yours faithfully, followed by your name.

Keep it short. Your email should not be too long. Two to three short paragraphs are enough.

It saves the reader’s time and keeps your message clear.

Send it on time. Don’t wait till the last minute. Send your email a day or two before the exam. This gives your teacher or manager enough time to respond.

Conclusions.

Writing an email for an exam is simple when you stay clear, polite, and respectful. Always start with a proper greeting and share your reason in short and simple words. Mention your exam date and request leave in a polite tone.

A good email shows your manners and sense of responsibility. It helps your teacher or boss understand your situation quickly. Always read your email before sending it to fix any small mistakes.

In short, a well-written exam email saves time and builds a good image of you as a student or employee.