Leave Application for Vacation.

Published: 22 Sep 2025

Everyone looks forward to vacations. It is the time when people relax, travel, and spend special moments with family and friends. But before you leave your workplace, school, or college, you need to inform the right authority. This is where a leave application for vacation comes in.

A vacation leave application is more than just a formality. It shows respect for your boss, teacher, or manager and helps them plan in your absence. For example, an office manager can adjust tasks, or a teacher can note the leave and guide you on missed lessons.

Writing a clear and polite application is the key. You don’t need long stories. A simple reason, proper dates, and a short assurance about your responsibility are enough. A well-written vacation leave application not only makes approval easier but also leaves a good impression of your professionalism and discipline.

Table of Content

Why Writing a Vacation Application Matters.
Key Elements of a Good Vacation Leave Application
Samples.
Conclusion

Why Writing a Vacation Application Matters.

Writing a vacation leave application may seem like a small step, but it has real value. It keeps things organized and shows respect for the person in charge. Whether you are an employee or a student, your absence can affect others, so informing them in advance is always a good practice.

Here are some key reasons why it matters:

Respect for Authority: It shows that you value your boss, teacher, or manager by informing them before leaving.

Smooth Planning: Work or study schedules can be adjusted when your leave is planned.

Clear Records: Your leave gets recorded officially, which avoids confusion later.

Trust and Professionalism: A polite leave request builds trust and leaves a positive impression.

Less Stress: You can enjoy your vacation peacefully, knowing you have official approval.

Key Elements of a Good Vacation Leave Application

A vacation leave application is like a short, polite conversation on paper. Each part has a purpose, and together they make your request clear. Here’s a detailed look:

1. Subject Line

This is the first thing the reader sees. It should be short and direct.

Example: Application for Vacation Leave. This helps the boss or teacher quickly know what your letter is about.

2. Greeting/Salutation

Always begin with respect. Write Respected Sir/Madam or address the person by their title. This sets a polite tone from the start.

3. Reason for Leave

The reason does not need to be long. A simple sentence is enough.

Example: I am going on a vacation with my family. Short reasons show honesty and keep the letter simple.

4. Leave Duration

Dates are very important. Without them, your boss or teacher cannot plan. Always mention both the start date and the end date.

Example: From 15th March to 20th March.

5. Assurance of Responsibility

This shows that you are not careless. Example: I will finish my tasks before leaving and be available by phone for urgent matters. It builds trust.

6. Closing and Signature

End politely. Use words like Thank you for your kind consideration or Yours sincerely. Then write your name, class, or job title

Samples.

Here are related examples of leave applications for vacation

Sample 1: Long Vacation Leave Application (Office Employee)
Subject: Application for Vacation Leave Respected Sir, I am writing to request vacation leave from 5th November to 20th November as I plan to visit my hometown and spend quality time with my family. I have been working continuously for the past several months, and this vacation will give me the chance to relax, refresh, and return to work with new energy. I will ensure that all my ongoing tasks are completed before my leave begins. I have also discussed with my colleague, Mr. [Colleague’s Name], and he has kindly agreed to handle any urgent matters during my absence. In addition, I will remain available through phone and email if any important issue comes up. I kindly request you to approve my leave for the mentioned duration. This break will allow me to recharge and continue contributing effectively to our team once I return. *Sincerely,* *[Your Name]* *[Your Position]* *[Department]*

Sample 1: Long Vacation Leave Application (Office Employee)

Subject: Application for Vacation Leave

Respected Sir,

I am writing to request vacation leave from 5th November to 20th November as I plan to visit my hometown and spend quality time with my family. I have been working continuously for the past several months, and this vacation will give me the chance to relax, refresh, and return to work with new energy.

I will ensure that all my ongoing tasks are completed before my leave begins. I have also discussed with my colleague, Mr. [Colleague’s Name], and he has kindly agreed to handle any urgent matters during my absence. In addition, I will remain available through phone and email if any important issue comes up.

I kindly request you to approve my leave for the mentioned duration. This break will allow me to recharge and continue contributing effectively to our team once I return.

Sincerely,

[Your Name]

[Your Position]

[Department]

Sample 2: Detailed Vacation Leave Application (School Student)
Subject: Request for Vacation Leave Respected Principal, n leave from 10th December to 25th December as I will be traveling with my parents to attend a family wedding and also visit some relatives. This trip is important for me because it will help me connect with my extended family and spend quality time with them. I understand that my classes and assignments will continue during this period. Therefore, I assure you that I will collect all class notes from my classmates and complete my homework and pending assignments once I return. I will also stay in touch with my teachers if I need any guidance. I kindly request you to consider my application and grant me leave for the above-mentioned days. I will make sure my studies do not suffer during this time. *Yours faithfully,* *[Your Name]* *[Class/Grade]*

Sample 2: Detailed Vacation Leave Application (School Student)

Subject: Request for Vacation Leave

Respected Principal,

n leave from 10th December to 25th December as I will be traveling with my parents to attend a family wedding and also visit some relatives. This trip is important for me because it will help me connect with my extended family and spend quality time with them.

I understand that my classes and assignments will continue during this period. Therefore, I assure you that I will collect all class notes from my classmates and complete my homework and pending assignments once I return. I will also stay in touch with my teachers if I need any guidance.

I kindly request you to consider my application and grant me leave for the above-mentioned days. I will make sure my studies do not suffer during this time.

Yours faithfully,

[Your Name]

[Class/Grade]

Sample 3: Extended Vacation Leave Application (Corporate Employee – Long Trip)
Subject: Application for Extended Vacation Leave Respected Sir/Madam, I am writing to formally request vacation leave from 1st January to 15th January as I will be traveling abroad with my family for personal reasons. This vacation has been planned for a long time, and I wish to spend some relaxing time away before returning to work with full energy and focus. To make sure my absence does not affect the team’s performance, I have prepared a detailed handover note of my current projects. I have already briefed my colleague, Ms. [Colleague’s Name], who will handle day-to-day updates and urgent requirements during my absence. I will also finish my priority tasks before leaving. If there is any emergency, I will remain available via email or WhatsApp. I believe this planned break will allow me to return with fresh ideas and renewed energy to perform even better at work. I request you to kindly approve my leave for the mentioned period. Thank you for your kind support and understanding. *Sincerely,* *[Your Full Name]* *[Designation]* *[Department]*

Sample 3: Extended Vacation Leave Application (Corporate Employee – Long Trip)

Subject: Application for Extended Vacation Leave

Respected Sir/Madam,

I am writing to formally request vacation leave from 1st January to 15th January as I will be traveling abroad with my family for personal reasons. This vacation has been planned for a long time, and I wish to spend some relaxing time away before returning to work with full energy and focus.

To make sure my absence does not affect the team’s performance, I have prepared a detailed handover note of my current projects. I have already briefed my colleague, Ms. [Colleague’s Name], who will handle day-to-day updates and urgent requirements during my absence. I will also finish my priority tasks before leaving.

If there is any emergency, I will remain available via email or WhatsApp. I believe this planned break will allow me to return with fresh ideas and renewed energy to perform even better at work.

I request you to kindly approve my leave for the mentioned period. Thank you for your kind support and understanding.

Sincerely,

[Your Full Name]

[Designation]

[Department]

Conclusion

Writing a vacation leave application is not just about asking for time off—it is about showing respect for rules and for the people you work or study with. A well-written application helps your manager, teacher, or supervisor plan the work in your absence and avoid confusion. It also proves that you are responsible enough to manage your duties before leaving. By giving proper details like the reason, dates, and arrangements for pending tasks, you make your request clear and professional. This builds trust and makes approval easier. In the end, a good vacation leave application allows you to enjoy your break with peace of mind, knowing that everything is handled properly, and you can return with full energy to continue your work.

FAQs

What is a vacation leave application?

A vacation leave application is a formal request written to ask for time off from work or school. It mentions the reason, the dates of leave, and when you plan to return. This letter helps maintain proper communication and ensures your absence is managed in an organized way.

Why should I write a vacation leave application?

Writing a vacation leave application is necessary because it shows respect and responsibility. It keeps your boss or teacher informed about your plans so they can make adjustments in your absence. Without a proper application, your absence may be confused or marked as careless.

What details should I include in my vacation leave application?

A good vacation leave application should always include the dates of leave, the reason for leave, how you will manage pending work or studies, and your return date. Adding these details makes the letter clear and increases the chances of quick approval.

How early should I apply for vacation leave?

You should apply as early as possible. For short vacations, applying at least a week before is better. For longer vacations, two to three weeks in advance is more suitable. Early application gives your workplace or school enough time to plan smoothly.

Can I apply for vacation leave through email?

Yes, many schools and workplaces accept vacation leave requests by email. Emails are simple, fast, and easy to keep as records. Just make sure your email is polite, clear, and professional, just like a formal letter.

What if my vacation leave application is not approved?

If your application is not approved, you can try discussing it politely with your manager or teacher. Sometimes changing the number of days or adjusting your vacation dates may help. Showing flexibility often makes it easier to reach a solution.