11 Pre-made Leave Applications From Hostel. Samples & Format

Published: 22 Dec 2025

Hey guys!

Do you want some days off from your hostel, or would you like to leave it permanently? If you planned this, well! I am Shahzada Sajaz, and I am here to provide you with all the leave Application samples from the hostel.

Today, I’ll teach you how to write a leave application for the hostel for both purposes.

For a few days of leave
And even to leave the hostel permanently.

I’ll also provide you with some ready-to-use, prepared application samples so that you can pick one, use it and enjoy.

So my champs, let’s come and walk through the whole guide.

Table of Content

What Is a Hostel Leave Request and Why Is It Important?
Sample Leave Applications For Hostel.
How to Write a Leave Request for Hostel?
Common Mistakes to Avoid When Writing a Leave Request.
Hey, My Dears.

What Is a Hostel Leave Request and Why Is It Important?

A Hostel Leave Request is simply an officially written leave Application for a hostel to take a few days off or to leave the hostel permanently. It clearly informs the hostel warden that you will not be available on the mentioned days due to personal, medical, or family reasons.

This written request is important because it keeps hostel records updated and avoids confusion during your absence. It also shows that you respect hostel rules and follow the proper process before leaving.

However, as we know, this is the era of social media, you can also make a phone call or just send a WhatsApp message to your warden to ask for leave. But if I may say, this is not a good approach to reach out to professionals, so that’s why I’d recommend you write a proper leave Application to your hostel warden.

A written hostel leave request reflects your professionalism and shows respect for elders and hostel authorities. It keeps your communication formal, clear, and well-documented, which is always appreciated in an academic and residential environment.

Sample Leave Applications For Hostel.

Guys, here I have listed almost all types of leave requests for hostels. Here you can find leave letters for family events, personal reasons, medical issues, tours, and even to leave your hostel forever.

You just need to copy these applications and submit them to your warden, and that’s said!! You will get your leave.

a graph image for hostel leave application to go home

Simple hostel Leave Application to go home

Subject: Request to Leave application go home

Dear Sir,

Sir, I request permission to leave the hostel and go home for a short period. A family matter needs my attention, and my presence at home is necessary at this time. I have arranged my routine so that my studies and daily hostel activities remain managed during my absence.

I will follow all hostel rules and return on the given date without delay. This short visit will help me handle the matter at home and come back with a fresh mind. Kindly allow me to go home from [date] to [date].

Thank you, sir

Sincerely

(Write your full name)

(write room number)

(Write contact information)

an application in the graph for leaving hostel permanently

Application to leave the hostel permanently

Subject: Request to Leave Hostel Permanently.

Dear Sir,

Sir, I request you to please allow me to leave the hostel permanently. Some ongoing family matters require my regular presence at home, and because of this, continuing my stay in the hostel has become difficult. After careful thought, I feel this decision is necessary at this point in my life. I have kept my room in proper condition and cleared all related responsibilities.

Before leaving, I will complete every required formality and return all hostel property in good condition. I truly value the time spent in the hostel and the discipline it taught me, which will always remain helpful for my future. Kindly accept my request and permit me to leave the hostel permanently.

Thank you, sir

Sincerely

(Write your full name)

(Write your Room number)

(Write contact information)

Leave Application for Family Visit

Subject: Request to leave for family visit

Dear Sir,

Sir, I request you to permit me to leave for a few days to visit my family. Some urgent matters at home need my attention, and I must be present with my family during this time. I have managed all my hostel responsibilities and academic work, so my absence will not cause any disruption.

I plan to leave on [date] and return on [date]. This short visit will allow me to resolve family matters and come back with a clear mind to focus on my studies and daily activities. I sincerely hope you will consider my request.

Thank you, sir

Sincerely

(Write your full name)

(Write your Room number)

(Write contact information)

Simple Medical Emergency Leave Application for the hostel

Subject: Request to leave for medical emergency

Dear Sir,

Sir, I request you to grant me leave from the hostel due to a medical emergency. I have been feeling unwell for the past few days, and my condition requires proper medical attention and rest at home. Staying at home will help me recover faster and prevent my health from getting worse. I have informed my roommates about my absence and ensured that my hostel responsibilities are managed during this period.

I plan to leave on [date] and return on [date] after I feel better. I hope you will kindly allow me this medical leave

Thank you, sir

Sincerely

(Write your full name)

(Write your Room number)

(Write contact information

Hostel Leave Application for Medical Emergency (by Parent)

Subject: Request to leave for medical emergency by parents

Dear Sir,

Sir, I request you to grant leave to my ward, [Student Name], who resides in the hostel. He/She is feeling unwell and requires proper medical care and rest at home. The doctor has suggested that he/she stay at home for a few days to recover fully and avoid any complications. We want to ensure that his/her health is taken care of properly during this period.

He/She will leave the hostel on [date] and return on [date] once recovered. We hope you will allow this leave so that my ward can regain health and return to hostel duties with full energy.

Thank you, sir

Sincerely

(Write your full name)

(Write your Room number)

(Write contact information)

Hostel leave request to go home for the weekend

Subject: Request for leave to go home

Respected sir,

Sir, I request you to allow me to leave the hostel to visit my home for the weekend. I have some personal matters to attend to and would like to spend time with my family. I have ensured that all my hostel responsibilities are managed and my academic work is up to date, so my short absence will not cause any disruption.

I plan to leave on [date] and return on [date]. This brief visit will help me relax and return to the hostel with a refreshed mind to continue my studies and daily routine effectively. I sincerely hope you will consider my request.

Thank you, sir

Sincerely

(Write your full name)

(Write your Room number)

(Write contact information)

Application to go home due to my sister’s marriage

Subject: Request for leave due to sister’s marriage

Dear sir

Sir, I request you to allow me to leave the hostel to attend my sister’s marriage at home. This is an important family occasion, and my presence is necessary to help with the preparations and participate in the ceremonies. I have completed all my hostel responsibilities and ensured that my studies are up to date, so my short absence will not affect my routine.

I plan to leave on [date] and return on [date]. Being with my family during this special occasion is important, and I will come back to the hostel immediately after the event. I sincerely hope you will consider my request.

Thank you, sir

Sincerely

(Write your full name)

(Write your Room number)

(Write contact information)

Hostel Leave Application due to brother’s marriage

Subject: Request for leave due to brother’s marriage

Dear Sir,

Sir, I request you to allow me to leave the hostel to attend my brother’s marriage at home. This is an important family occasion, and my presence is needed to assist with the preparations and take part in the ceremonies. I have completed all my hostel responsibilities and kept my academic work up to date, so my absence will not cause any disruption.

I plan to leave on [date] and return on [date]. Being with my family during this special event is essential, and I will return to the hostel immediately after the marriage. I sincerely hope you will consider my request.

Thank you, sir,

Sincerely

(Write your full name)

(Write your Room number)

(Write contact information

Hostel Leave Letter for a religious festival

Subject: Request for leave religious festival

Dear Sir,

Sir, I request you to allow me to leave the hostel to attend a religious festival with my family. This festival is a special occasion for us, and I need to be at home to participate in the rituals and celebrations. I have completed my hostel duties and managed my academic work so that my absence does not affect my routine or responsibilities.

I plan to leave on [date] and return on [date]. Spending this time with my family will help me celebrate the festival properly and return to the hostel with a fresh mind to continue my studies and daily tasks. I sincerely hope you will consider my request.

Thank you, sir

Sincerely

(Write your full name)

(Write your Room number)

(Write contact information

Hostel Leave Request for a Personalised Tour

Subject: Request for leave for tour.

Dear Sir,

Sir, I request you to allow me to leave the hostel to go on a personalised tour with my family. This tour is a valuable chance to explore new places and gain practical experiences outside my daily routine. I have completed all my hostel responsibilities and organised my academic work so that my short absence does not disrupt my studies or hostel duties.

I plan to leave on [date] and return on [date]. This tour will provide a refreshing break and help me return to the hostel with new energy and focus to continue my studies and daily tasks. I sincerely hope you will consider my request.

Thank you

Sincerely

(Write your full name)

(Write your Room number)

(Write contact information

How to Write a Leave Request for Hostel?

Writing a leave letter is not a tricky procedure, but it’s easy-peasy; everyone can do it who knows basic English.

A good leave request helps your hostel warden understand your reason quickly and approve your leave without any hassle. It also shows that you are responsible and follow hostel rules.

Here’s a simple step-by-step guide to writing a leave request for the hostel:

Start with a Heading: It’s the primary task to start with a heading or subject line. This tells the hostel warden immediately what your letter is about. You can write something like: “Subject: Leave Application from Hostel”, “ Subject: Sick leave request due to stomach pain” or “Leave Application for sister’s marriage”. A clear heading makes your leave request look organised and professional. It’s the first step to grab the warden’s attention and get your leave approved faster.
Add a Polite Greeting: Secondly, add a Polite Greeting to your warden, like “Dear Sir”, “Dear Madam”. A polite greeting shows respect and makes your leave request look professional. Always start your letter in a friendly and courteous way. This helps your warden read your application positively.
Introduce Yourself & Write the Reason for Leave: Now, first introduce yourself,f likeI am Sajjad Sahil, a student of room No. 101, and studying in class 12. After that, explain the clear reason why you need the leave. You can write that “I want to visit my home for two days”, “I am feeling unwell so I need rest”, “I have a family function to attend”, “ I want to leave this hostel forever”. Writing your reason clearly helps the warden understand your situation and approve your leave quickly. Always keep it simple, to the point and polite.
Mention the Leave Duration: Clearly mention how many days you need to leave. Always write the start date and end date so your warden knows exactly when you will be away. You can write that “I kindly request leave from 15th December to 18th December,” or “ I want to leave the hostel permanently. Make sure, in all the procedures, you have to be clear and to the point. A clear message helps your warden plan accordingly and ensures there is no confusion about your absence.
Close Politely: This is almost the last step, where we add 2-3 sentences full of polite words. Thank your warden and kindly request approval for your leave. Example: “I kindly request you to grant me leave for the mentioned days. I will be very grateful for your support. Thank you for your kind consideration.” Ending politely shows respect and increases the chances of your leave being approved.
Add Your Personal Details: At the end of the application, we always add our personal details like Names, Room Number, and contact details. Some people also add their signatures, and it’s good and acceptable. You can also add your personal details before the title or subject line. Both are good ways, which one do you like? By the way, I like adding personal info at the end of the leave request.

Common Mistakes to Avoid When Writing a Leave Request.

Sometimes mistakes become the only reason for the disapproval of our leave requests. However, most people do not make these mistakes, but some do.

So, avoiding these blunders can help you get your leave request approved quickly and smoothly, with no more issues.

So let’s come and take a look at them.

Forgetting to add personal Details: Proper personal details are the key parts of your leave letter. Make sure you add all of your personal details like: full name, Room Number, Class or Course and contact Information. Including these details helps your hostel warden identify you quickly and process your leave request without confusion. Forgetting them can delay approval or even lead to rejection.
Using Rude or Causal Language: An application is all about using polite words with a formal and professional tone. Do not use rude, slang or casual words like: “I want to leave”, “Give me leave”, or “ I want off”. Instead of these, use polite and respectful phrases, for example: “I kindly request you to grant me leave for the mentioned days.” “I would be grateful if you allow me leave from [start date] to [end date].” Using such a polite tone shows respect to your warden and increases the chances of your leave being approved.
Not Following the Proper Format: A proper format is the backbone of a professional and top-level leave letter. If your letter is messy or does not have a proper format, it may confuse the warden and reduce your chances of approval. A correct format must include all of these things in the same series I am writing. The first thing should be the heading or subject line, then a polite greeting, your introduction and reason for leave, proper time duration, a polite closing with thank you line and your personal information. If you follow the same structure that I gave you, I guarantee your application will look professional, easy to read, and will more likely be approved for the first time, unless there are no external issues regarding the hostel.

Hey, My Dears.

So in this article, we’ve understood everything about taking and writing leave applications for the hostel. We learnt what a hostel leave application is, why it is important, and how to write it step by step. I also provided you with ready-to-use hostel leave letters that you can simply copy, edit, and use.

Now you don’t need to worry about writing a leave application anymore. Just choose the right format, keep your words polite, and submit it with confidence. I hope this guide makes your hostel leave process easy and stress-free.