5-Ready-to-Use Leave Applications for Office & How to Write 

Published: 6 Dec 2025

As humans, we often need to leave the office, school, and even other types of work. Sometimes we get sick, need rest, attend a family function, or just want to be fresh again as we were earlier. 

In such conditions, writing a leave application is crucial to inform your boss. So, guys, let’s come. Here I have written 5 ready-to-use leave applications for the office for you. You just need to copy, paste, and use them. That’s said!!

Simples Leave Application for Office-Ready to Use

leave application for maternity 

Subject: Request for leave for maternity 

Respected sir, 

I am Shahzain. I want to inform you that my delivery date is approaching, and my doctor has advised me to take proper rest for my health and the baby’s well-being. Therefore, I request maternity leave from the office. I will ensure that all my current assignments are completed, and pending work is handed over to the team so that operations continue smoothly.

I will remain reachable on the phone if anything urgent arises. I respectfully request you to approve my maternity leave from (Date) to (Date). Your understanding and support during this period will be greatly appreciated.

Sincerely 

Name: Shahzain 

Department _______

Designation _______

Contact No. _______

Also read: How to Write a Maternity Leave Application for School Teachers & Staff

Personal leave application

Subject: leave application for personal 

Dear sir , 

Your honest employee Shahzain, I respectfully request you for leave from (Date) until (Date) due to important personal matters that require my attention. I will ensure that all my current responsibilities are completed and any pending work is handed over to colleagues, so that office operations continue smoothly.

I will remain reachable for urgent matters. I respectfully request you to approve my leave. Thank you for your supporting 

Sincerely 

Name: Shahzain 

Department Name  _________

Designation Name__________

Contact Number ____________

Also read: Leave Application for Personal Reasons.

leave application for vacation 

Subject: Request for vacation leave 

Dear sir, 

I am Shahzain , I want to inform you that I respectfully request vacation leave from [Date] to [Date] to take some time off for personal rest and family matters. I will ensure that all my ongoing tasks are completed, and any pending work is properly handed over to my team so that office activities continue smoothly in my absence.

I will be available by phone or email if something urgent arises. I respectfully request your approval for my vacation leave. I will be thankful for you. 

Thank you 

Sincerely 

Name: Shahzain 

Department Name  _________

Designation Name__________

Contact Number ____________

Also read: Leave Application for Vacation.

Sick leave Application 

Subject: Request for sick leave 

Respected sir, 

I am Shahzain. I want to inform you that I am feeling unwell and need some days to recover as advised by my doctor. I Respectfully request sick leave from (Date) to (Date). I will complete any urgent work and hand over pending tasks to my colleagues so that office work continues without interruption.

I will remain reachable by phone or email for urgent matters. I request your approval for my sick leave. I will be thankful for you. 

Sincerely 

Name: Shahzain 

Department Name  _________

Designation Name__________

Contact Number ____________

Also read: Sick Leave Application for College, Samples & Formats 

leave Application for Emergency 

Subject: Request for Emergency leave 

Respected sir, 

I am Shahzain, I want to inform you that I am facing an urgent personal matter that requires my immediate attention. I Respectfully request emergency leave from (Date) to (Date). I will make sure that all important tasks are managed and hand over any pending work to my colleagues to keep the office running smoothly.

I will remain reachable by phone or email for urgent matters. I Respectfully request you to approve my leave request. I will be thankful for you

Sincerely 

Name: Shahzain 

Department Name  _________

Designation Name__________

Contact Number ____________

Family function leave application 

Subject: Request for Leave family function 

Respected sir, 

I am Shahzain. I want to inform you that I need to attend an important family function and therefore request leave from (Date) to (Date). I will ensure that all my current tasks are completed beforehand to prevent any disruption to office work.

Additionally, I will coordinate with my team to hand over any pending responsibilities and will remain available by phone or email in case of urgent matters. I request you for approve my leave application,I will be thankful for you 

Sincerely 

Name: Shahzain 

Department Name  _________

Designation Name__________

Contact Number ____________

Also read: Leave Application for Family-Function, School, College & Office

Why Writing a Leave Application Is Important. 

There are plenty of reasons why writing a leave application for the office/school is important. For example 

  • It informs your boss about your leave in a clear and simple way. 
  • It also helps your team stay ready for any change in work. 
  • A neat leave application for office shows that you value your role. 
  • It builds trust because you share your plans on time. 

For example, if you need a day off for a health check, your boss can move tasks or assign them to someone else. This is how a clear leave application keeps the workflow smooth for everyone, boss and employees. 

Easy Guide to write an office leave application 

Creating a leave request for office work

becomes easy when you exactly know what to include in it. Just briefly you will need to add 

  • A clear and brief subject line 
  • A polite greeting to your boss 
  • A short and simple reason for leave
  • Clear leave dates
  • A note on how you will manage your work
  • A polite closing line and 
  • Your name and your role that’s said!! 

Hey guys Here’s a step by step guide on how to write a leave application for office. 

  1. Start With a Clear Subject Line: The first step is to add a clear and short subject line to show the reason for your leave. It must be short and easy to understand. A good subject line helps your boss know what your message is about in the first view. The examples of clear subject lines include;
  2. Add a Polite Greeting: Now add a polite greeting to your boss or manager. Keep it warm and respectful. Use simple words that sound friendly but still professional. A good greeting sets the tone for your leave application and shows your professionalism. The examples of good greetings include;
    • Dear Sir,
    • Dear Madam,
    • Dear [Manager’s Name],
  3. Explain the Reason for Leave: In this step, you will briefly explain the purpose for your leave. Keep your words simple and to the point. You do not need to provide  long stories. Just share the main reason so your boss understands your needs. A short reason keeps your leave application for the office clean, professional and easy to read. The Examples include; 
    • I am not feeling well today.
    • I need to attend a family event.
    • I have a medical appointment in the morning.

Remember, a clear reason helps your boss make a quick decision without confusion. If your reason is unclear,  most public chances, your application will be rejected. 

  1. Mention the Dates Clearly: Writing proper leave dates or clarifying for how many days you need a leave is important. It helps your boss plan the work properly in your absence and avoids confusion. Always write the start date and the end date clearly as I written fellows;
    • I request leave from 5th December to 7th December.
    • I need leave on 12th November and will return on 13th November.
    • I need leave from [start date] to [End date]. 
  2. Offer Work Adjustment: Tell your boss clearly how you will manage your work during your absence. You can explain if you will handle tasks remotely or ask a colleague to cover for you. This shows responsibility and makes your leave request professional. The Examples of offering work adjustments include;
    • I will complete all pending tasks before my leave.
    • I have informed my colleague, Mr. Sharma, to handle urgent work in my absence.
    • I will remain reachable via email for any important queries.
  3. Add a Polite Closing Line: Adding a polite closing line is also important and shows that you are a respectful person. It leaves a positive impression and makes your leave application for office more professional. But make sure it should be  short and warm as the examples given below.
    • Thank you for your support 
    • I appreciate your consideration.
    • Thank you for your support and guidance.

A polite closing line makes your request feel complete and courteous.

  1. End With Your Details: In the last step, you will need to give your personal information like
    • Your full name 
    • Your Role 
    • And your contact number. 

Adding these details shows that your application is clear, complete and professional.

Here’s one of the sample application that I’ve written to help you understand it well

Application for office 

SUBJECT: Request for office 

Dear sir, 

Your honest employee Shahzain. I want to request a day’s leave as I need to step out to manage an important personal matter that cannot be delayed. I have organized my tasks for the day and shared the necessary details with my team, so work will continue without any pause. I will return on the next working day and complete anything pending with full focus. Respectfully request you leave me so I can handle the situation peacefully.

Sincerely 

Name: Shahzain 

Department Name  _________

Designation Name__________

Contact Number ____________

Tips for Writing office leave Application 

Creating  a leave application for the office is simple and easy-peasy but still most people make mistakes. If you will also make these mistakes, the chances increase that your application will be rejected. 

But my champs you worry not, here I wrote some pro tips to write your application in a clear and right way. These tips will ensure that you write your application in a professional way, and it will be accepted for the first time. 

So guys let’s come and jump into the tips without wasting the precious time. 

  • Keep your leave application short and to the point. Avoid unnecessary details.
  • Mention the date when you get Leave to write exact dates.
  • Provide a simple and honest reason for your leave.
  • Start with a polite greeting to maintain a professional tone.
  • Explain how your tasks will be managed during your absence.
  • Use simple words and short sentences for easy reading.
  • End with a polite closing line to show respect and courtesy.
  • Include your name, role, and contact details for clarity.
  • Submit your leave application in advance whenever possible.
  • Maintain a friendly yet professional tone throughout the application.

Hey My Champs 

So in this guide, I’ve provided you top ready-to-use samples for office leave applications. I also guided you through everything—from how to write a leave application for the office to benefits tips that make your request clear, professional, and effective.

By following these steps and tips, you can now write your leave application confidently. No more stress, no more mistakes, and your application is more likely to be approved on the first try.

Remember, a well-written leave application not only saves time but also shows your professionalism and respect for your workplace. So go ahead, draft your leave application like a pro, and take that well-deserved break without any worries!

FAQ’s 

How to apply for office leave?

Subject: leave request for personal

Respected [manager name]

With due respect, I want to say that I am Shahzain working in the (write here department name),  respectfully request you for leave from(date) to (date), i have some personal matters that need my attention.I respectfully seek your approval for my leave, and I would be grateful for your kind consideration.

Why do we need an office leave application?

We need a leave application to inform the manager, ensure work continuity, and maintain a formal record.

Shahzada Sajaz Avatar
Shahzada Sajaz

I am Shahzada Sajaz, an expert English writer and fluent English speaker with more than 10 years of experience. I completed my PhD in English at the University of Punjab. I have helped many students write correct and simple English applications. Now, I share easy-to-understand applications and tips to help students and learners enhance their writing skills. My goal is to make English writing accessible to everyone.

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